Remote Executive Operations Assistant (U.S. Only)

AO Globe Life; United States; Remote; USD 52,000 - 78,000; Full time

Benefits offered by this job

Fully remote

Flexible scheduling

Performance bonuses

Growth opportunities

Collaborative team culture

Long-term role with expanding duties

Job summary

AO Globe Life is seeking an Executive Operations Assistant for a fully remote position based in the United States. You will support the leadership team with administrative and operational tasks, help maintain structured workflows, and contribute to a flexible, growth‑oriented environment.

The role involves managing schedules, organizing documents, coordinating communications, and assisting with weekly and monthly operational tasks.

Qualifications

• Strong written and verbal communication.
• Excellent organization and time management skills.
• Ability to work independently with minimal supervision.
• High attention to detail and accuracy.
• Reliable high‑speed internet and quiet workspace.

Responsibilities

• Manage schedules, calendars, and appointments.
• Organize documents, spreadsheets, and internal notes.
• Support email organization and create summaries or follow-ups.
• Assist leadership with task prioritization and daily planning.
• Record meeting notes, track action items, and distribute summaries.
• Assist with recurring weekly and monthly operational tasks.

Skills

Communication skills

Time management

Independence

Attention to detail

Remote work capability

Job description

Executive Operations Assistant (Remote — U.S. Only)

Location: Remote (U.S.-Based)
Employment Type: Full-Time or Part-Time
Start Date: Immediate | Fast Interview + 24–48 Hour Onboarding

About the Role

We are seeking a reliable and motivated Executive Operations Assistant to support our leadership team and ensure smooth day-to-day operations. This fully remote role is ideal for someone who enjoys staying organized, managing administrative tasks, and working independently.

You will:

• Support leadership with administrative and operational tasks
• Help maintain structure, consistency, and efficient workflows
• Work in a flexible, supportive, and growth-oriented environment

Key Responsibilities

Executive & Administrative Support

• Manage schedules, calendars, and appointments
• Organize documents, spreadsheets, and internal notes
• Support email organization and create summaries or follow-ups as needed
• Assist leadership with task prioritization and daily planning

Operations Support

• Maintain project timelines and ensure timely follow-ups
• Organize digital files and shared folders
• Record meeting notes, track action items, and distribute summaries
• Assist with recurring weekly and monthly operational tasks

Communication & Coordination

• Serve as an internal point of contact for task or project coordination
• Communicate updates, progress, and schedule changes
• Collaborate with team members as needed to complete tasks or gather information
• Maintain a positive, professional tone in all communication

General Administrative Tasks & Special Projects

• Support recurring processes and light data entry
• Assist with research, documentation, and reporting
• Contribute to one-off projects or initiatives
• Suggest workflow improvements or operational efficiencies

What We Offer

• Fully remote position — work from anywhere in the U.S.
• Flexible scheduling options
• Performance-based bonuses
• Opportunities for internal growth and professional development
• Supportive, collaborative team culture
• Stable, long‑term role with expanding responsibilities

Why You’ll Love Working With Us

• Ability to set a schedule that supports your lifestyle
• Positive, communicative, and team‑oriented environment
• Opportunity to make a direct operational impact
• Growth opportunities based on performance and interest
• Culture that celebrates accomplishments and continual improvement

Qualifications

• Strong written and verbal communication skills
• Excellent organization and time‑management abilities
• Ability to work independently with minimal supervision
• Strong attention to detail
• Reliable high‑speed internet and a quiet workspace
• Administrative or operations experience is a plus, but not required

Who This Role Is Great For

• Highly organized individuals
• Self‑motivated remote workers
• Detail‑oriented professionals
• Candidates seeking a long‑term, growth‑oriented role
• Those who enjoy supporting leadership and improving workflows

What Success Looks Like

• Clear and consistent communication
• Well‑organized documents, files, and schedules
• Reliable follow‑through and task completion
• Smooth coordination of daily operations
• Positive collaboration across the team