Remote Executive Assistant & Gatekeeper

Job Duck, LLC; United States; Remote; USD 12,000 - 13,000; Full time

Job summary

Job Duck, LLC is seeking a highly organized Virtual Executive Administrative Coordinator to support a senior leader with daily administrative and personal coordination. You will manage calendars, triage communications, and act as a trusted gatekeeper to keep schedules running smoothly.

This full-time role requires EST business hours alignment, English proficiency, and the ability to handle both professional and personal tasks.

Qualifications

• Minimum of 1 year of experience as an executive assistant or in administrative support.
• Strong calendar management and scheduling expertise.
• Advanced email triage and professional written communication.
• Detail-oriented with exceptional organizational skills.
• Proactive mindset with the ability to anticipate needs.
• Adaptable and comfortable managing shifting priorities.
• Strong problem-solving and decision-making skills.
• Ability to act as a gatekeeper with sound judgment and discretion.
• Comfortable handling both business and personal tasks.

Responsibilities

• Handle personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and other errands.
• Provide comprehensive calendar management, coordinating professional, family, and personal appointments and commitments.
• Respond to race series communications and coordinate related orders and logistics.
• Track marketing activities, orders, shipments, and follow-ups to ensure timely completion.
• Support marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging shipments of books, coffee mugs, and other promotional materials.
• Manage firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics.

Skills

Calendar management

Email triage

Written communication

Organizational skills

Proactive problem-solving

Gatekeeper discretion

Spanish language

Time management

Tools

Google Workspace

RingCentral

Lawmatics

Microsoft Office

Job description

Job Duck, LLC is seeking a highly organized Virtual Executive Administrative Coordinator to support a senior leader with daily administrative and personal coordination. You will manage calendars, triage communications, and act as a trusted gatekeeper to keep schedules running smoothly.

This full-time role requires EST business hours alignment, English proficiency, and the ability to handle both professional and personal tasks.