Remote Executive Assistant & Calendar Maestro

Jobgether SRL; United States; Remote; USD 12,000 - 13,000; Full time

Benefits offered by this job

Fully remote

Full-time role

Eastern Time hours

Executive & marketing exposure

Job summary

Jobgether SRL, listed on behalf of a partner, seeks a Virtual Executive Administrative Coordinator based in the United States. This full-time remote role focuses on keeping a senior leader's professional and personal commitments organized and running smoothly.

You will manage complex calendars, communications, travel, errands, and administrative coordination, acting as a trusted gatekeeper with discretion and precision. Strong organization and proactive problem solving are essential.

Qualifications

• 1+ year of experience in an executive/administrative support role.
• Experience supporting an executive, senior leader, or business owner preferred.
• Strong calendar management and scheduling skills.
• Excellent written and verbal English communication; Spanish language skills required.
• Strong email management and triage capabilities; professional communication style.
• Excellent organization and attention to detail; ability to multitask.

Responsibilities

• Provide comprehensive administrative support for a senior leader.
• Manage calendars including professional, family, and personal appointments.
• Prioritize communications and ensure timely follow-through.
• Handle personal tasks like errands and household coordination.
• Coordinate travel arrangements and related logistics.
• Track marketing activities and orders; support shipments.
• Maintain referral partner lists and assist with promotions and launches.
• Monitor multiple priorities and identify scheduling conflicts early.
• Use Google Workspace, Microsoft Office, RingCentral, and Lawmatics for records.

Skills

Calendar management

Email management

Verbal English

Written English

Spanish language skills

Discretion

Multitasking

Communication

Problem-solving

Tools

Google Workspace

Microsoft Office

Lawmatics

RingCentral

Job description

Jobgether SRL, listed on behalf of a partner, seeks a Virtual Executive Administrative Coordinator based in the United States. This full-time remote role focuses on keeping a senior leader's professional and personal commitments organized and running smoothly.

You will manage complex calendars, communications, travel, errands, and administrative coordination, acting as a trusted gatekeeper with discretion and precision. Strong organization and proactive problem solving are essential.