Remote Executive Assistant for Law Firm Operations

Job Duck, LLC; United States; Remote; USD 48,000 - 52,000; Full time

Job summary

Job Duck, LLC is seeking an Executive Assistant to support a growing US-based legal practice remotely. You will manage day-to-day admin, organize communications, and guide clients through intake and onboarding with care and professionalism.

Ideal candidates are detail-oriented, proactive, and capable of drafting SOPs, handling emails and schedules, and maintaining a smooth client lifecycle. This is a full-time remote role with regular MST working hours.

Qualifications

• 1-3 years of administrative or professional services experience.
• Excellent written and spoken English.
• Proficiency with Microsoft Office and calendars.
• Empathetic and proactive communication.
• Ability to work independently within a small team.

Responsibilities

• Follow up with clients to maintain strong relationships and smooth workflows
• Create, update, and maintain SOP documentation
• Assist with client offboarding and ensure matters are properly closed out
• Answer, route, and respond to client phone calls, emails, and inquiries
• Manage and organize email inboxes to ensure priority client communications are addressed promptly
• Send documents, engagement letters, and follow up to ensure signatures and payment completion
• Support client onboarding and manage the sales pipeline
• Perform ongoing data entry and administrative support tasks
• Conduct follow-up calls and emails to schedule meetings and obtain missing information
• Draft and send professional email responses on behalf of the firm and proof documents for grammar, formatting, accuracy, and client information
• Schedule meetings and coordinate calendars for attorneys and paralegals
• Respond to scheduling and pre-sales inquiries

Skills

Administrative experience

English proficiency

MS Office

Client relations

Tools

MS Office suite

Job description

Job Duck, LLC is seeking an Executive Assistant to support a growing US-based legal practice remotely. You will manage day-to-day admin, organize communications, and guide clients through intake and onboarding with care and professionalism.

Ideal candidates are detail-oriented, proactive, and capable of drafting SOPs, handling emails and schedules, and maintaining a smooth client lifecycle. This is a full-time remote role with regular MST working hours.