Remote Executive Administrative Associate IV

Prairie View A&M University; Prairie View (TX); Remote; USD 40,000 - 60,000; Full time

Job summary

Prairie View A&M University is seeking an Administrative Associate IV to provide remote executive support for the Institutional Research and Effectiveness department. You will manage the Executive Director's calendar, coordinate meetings, draft documents, and assist with travel, registrations, and reporting tasks.

The role requires a high school diploma and four years of related experience. Strong communication, organization, and confidentiality are essential, with experience supporting remote

Qualifications

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to work with sensitive information and maintain confidentiality.

Responsibilities

• Executive Administrative Support: Manage and maintain the Executive Director's calendar, appointments, meeting schedules, and follow-up items.
• Coordinate internal and external meetings, including scheduling, calendar invitations, agendas, meeting materials, notes, and action item follow-up.
• Draft, proofread, and format correspondence, meeting summaries, reports, presentations, and other professional documents at the direction of the Executive Director.
• Assist with administrative processes such as training registrations, travel-related documentation, expense documentation, purchasing requests, and other operational needs as assigned.
• Institutional Research Operations and Documentation Support: Maintain organized electronic files, task trackers, meeting records, action items, and other departmental documentation.
• Support the organization and maintenance of documentation related to reporting processes, data requests, data governance, strategic initiatives, and executive briefings.
• Assist with formatting, compiling, and organizing materials for presentations, committee meetings, executive updates, and other Institutional Research communications.
• Communication and Coordination: Serve as an administrative point of coordination between the Executive Director and internal or external stakeholders.
• Prepare draft communications, meeting follow-ups, status updates, and reminders while assisting with tracking responses, deadlines, and action items.
• Assist with planning and logistics for meetings, reporting cycles, committee activities, and other Institutional Research-related events.
• Remote Administrative Support: Work independently in a remote environment while maintaining responsiveness during agreed-upon work hours.
• Provide regular status updates on assigned tasks, deadlines, and pending items using institutional collaboration tools.
• Identify questions, missing information, or items requiring clarification and elevate them to the Executive Director as appropriate.
• Confidentiality and Compliance: Handle sensitive and confidential information with discretion, professionalism, and care while maintaining records and documents in accordance with institutional policies, FERPA, and other applicable privacy requirements.
• Perform other related duties as assigned in support of Institutional Research and departmental operations.

Skills

Word processing

Spreadsheets

Databases

Multitasking

Verbal & written comms

Interpersonal skills

Confidentiality

Education

High school diploma

Job description

Prairie View A&M University is seeking an Administrative Associate IV to provide remote executive support for the Institutional Research and Effectiveness department. You will manage the Executive Director's calendar, coordinate meetings, draft documents, and assist with travel, registrations, and reporting tasks.

The role requires a high school diploma and four years of related experience. Strong communication, organization, and confidentiality are essential, with experience supporting remote