Administrative Associate IV

Texas A&M University; Houston, Northern (TX, KY); Hybrid; USD 2,066,000 - 3,444,000; Part time

Job summary

Texas A&M University—Prairie View A&M, Institutional Research and Effectiveness is seeking a part-time Administrative Associate IV to support the Executive Director of Data Hub and Analytics. The role is onsite at the Northwest Houston Center (9449 Grant Road, Houston, TX 77070) and involves organizing meetings, drafting communications, and coordinating data hub activities.

Responsibilities include calendar management, meeting logistics, document preparation, and maintaining organized files.

Qualifications

• High school diploma is required.
• Four years of related experience preferred.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to work with sensitive information and maintain confidentiality.

Responsibilities

• Manage and maintain the Executive Director's calendar, appointments, meeting schedules, and follow-up items.
• Coordinate internal and external meetings, including scheduling, calendar invitations, agendas, meeting materials, notes, and action item follow-up.
• Draft, proofread, and format correspondence, meeting summaries, reports, presentations, and other professional documents.
• Assist with administrative processes such as training registrations, travel-related documentation, expense documentation, purchasing requests, and other operational needs.
• Prioritize and organize incoming requests, reminders, deadlines, and follow-up items for the Executive Director.
• Maintain organized electronic files, shared folders, meeting materials, project documents, templates, and resources for Data Hub initiatives.
• Track deadlines, deliverables, project updates, task status, and follow-up items for Data Hub workstreams.
• Format, compile, and organize materials for reports, presentations, dashboards, accreditation-related documentation, committee meetings, and executive updates.
• Maintain version control for working documents, meeting notes, decision logs, and action item trackers.
• Serve as a coordination point between the Executive Director and stakeholders, preparing reminders and summaries to support communications.

Skills

Word processing

Spreadsheet

Database applications

Multitasking

Verbal communication

Written communication

Confidentiality

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Job TitleAdministrative Associate IV Agency Prairie View A&M University Department Institutional Research and Effectiveness Proposed Minimum SalaryCommensurate Job LocationPrairie View, Texas Job TypeStaff

Important Immigration information: A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

The part-time Administrative Administrative Associate provides administrative, organizational, communication, scheduling, documentation, and follow-up support to the Executive Director of Data Hub and Analytics. This position supports the daily operating rhythm of the Executive Director by coordinating meetings, maintaining calendars, organizing documents, tracking action items, preparing draft communications, and supporting administrative processes related to Data Hub initiatives. The role is on-site and part-time (20 hrs/week), requiring strong attention to detail, independent follow-through, clear written communication, and the ability to manage assigned tasks with limited supervision. The position supports data-related initiatives through administrative coordination, documentation, formatting, and tracking; it does not independently conduct institutional research, validate data, certify reports, develop dashboards, or make data interpretation decisions. The work location for this position is at Northwest Houston Center located at 9449 Grant Road, Houston, TX 77070.

• Executive Administrative Support Manage and maintain the Executive Director's calendar, appointments, meeting schedules, and follow-up items. Coordinate internal and external meetings, including scheduling, calendar invitations, agendas, meeting materials, notes, and action item follow-up. Draft, proofread, and format correspondence, meeting summaries, reports, presentations, and other professional documents at the direction of the Executive Director. Assist with administrative processes such as training registrations, travel-related documentation, expense documentation, purchasing requests, and other operational needs as assigned. Help prioritize and organize incoming requests, reminders, deadlines, and follow-up items for the Executive Director.
• Data Hub Operations and Documentation Support Maintain organized electronic files, shared folders, meeting materials, project documents, templates, and operational resources for the Executive Director and Data Hub initiatives. Assist with tracking deadlines, deliverables, project updates, task status, and follow-up items connected to Data Hub workstreams. Support the organization and maintenance of documentation related to data governance, data requests, reporting processes, dashboard discussions, strategic initiatives, and executive briefings. Assist with formatting, compiling, and organizing materials for reports, presentations, dashboards, accreditation-related documentation, committee meetings, and executive updates under the direction of the Executive Director. Maintain version control practices for working documents, meeting notes, decision logs, and action item trackers.
• Communication and Coordination Serve as an administrative point of coordination between the Executive Director and internal or external stakeholders, including campus departments, institutional research, information technology, student success, vendors, and consultants. Prepare draft reminders, meeting follow-ups, status updates, and summaries to support consistent communication with stakeholders. Monitor assigned follow-up items and assist with ensuring deadlines, responses, and deliverables are not missed. Assist with planning and logistics for workshops, training sessions, data governance meetings, stakeholder meetings, and other Data Hub-related events. Support professional communication across multiple channels, including email, Microsoft Teams, shared documents, and virtual meetings. Performs other duties as assigned.

Required Education and Experience

• High school diploma
• Four years of related experience.

Required Knowledge, Skills and Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to work with sensitive information and maintain confidentiality.

Job Posting Close Date: 09/17/2026

Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.