Part-Time Executive Administrative Associate (Data Hub)

tamus; Prairie View (TX); On-site; USD 22,000 - 28,000; Part time

Job summary

Prairie View A&M University in Prairie View, TX is seeking a part-time Administrative Associate IV to support the Executive Director of Data Hub and Analytics. The role coordinates meetings, maintains calendars, drafts communications, and supports administrative processes for Data Hub initiatives.

On-site at Northwest Houston Center, 20 hours per week, this position requires attention to detail, initiative, and clear written communication.

Responsibilities

• Executive Administrative Support
• Manage and maintain the Executive Director's calendar, appointments, meeting schedules, and follow-up items.
• Coordinate internal and external meetings, including scheduling, calendar invitations, agendas, meeting materials, notes, and action item follow-up.
• Draft, proofread, and format correspondence, meeting summaries, reports, presentations, and other professional documents at the direction of the Executive Director.
• Assist with administrative processes such as training registrations, travel-related documentation, expense documentation, purchasing requests, and other operational needs as assigned.
• Help prioritize and organize incoming requests, reminders, deadlines, and follow-up items for the Executive Director.
• Data Hub Operations and Documentation Support
• Maintain organized electronic files, shared folders, meeting materials, project documents, templates, and operational resources for the Executive Director and Data Hub initiatives.
• Assist with tracking deadlines, deliverables, project updates, task status, and follow-up items connected to Data Hub workstreams.
• Support the organization and maintenance of documentation related to data governance, data requests, reporting processes, dashboard discussions, strategic initiatives, and executive briefings.
• Assist with formatting, compiling, and organizing materials for reports, presentations, dashboards, accreditation-related documentation, committee meetings, and executive updates under the direction of the Executive Director.
• Maintain version control practices for working documents, meeting notes, decision logs, and action item trackers.
• Communication and Coordination
• Serve as an administrative point of coordination between the Executive Director and internal or external stakeholders, including campus departments, institutional research, information technology, student success, vendors, and consultants.
• Prepare draft reminders, meeting follow-ups, status updates, and summaries to support consistent communication with stakeholders.
• Monitor assigned follow-up items and assist with ensuring deadlines, responses, and deliverables are not missed.
• Assist with planning and logistics for workshops, training sessions, data governance meetings, stakeholder meetings, and other Data Hub-related events.
• Support professional communication across multiple channels, including email, Microsoft Teams, shared documents, and virtual meetings.
• Performs other dut

Job description

Prairie View A&M University in Prairie View, TX is seeking a part-time Administrative Associate IV to support the Executive Director of Data Hub and Analytics. The role coordinates meetings, maintains calendars, drafts communications, and supports administrative processes for Data Hub initiatives.

On-site at Northwest Houston Center, 20 hours per week, this position requires attention to detail, initiative, and clear written communication.