Part-Time Executive Admin & Data Hub Coordinator

Texas A&M University; Houston, Northern (TX, KY); Hybrid; USD 2,066,000 - 3,444,000; Part time

Job summary

Texas A&M University—Prairie View A&M, Institutional Research and Effectiveness is seeking a part-time Administrative Associate IV to support the Executive Director of Data Hub and Analytics. The role is onsite at the Northwest Houston Center (9449 Grant Road, Houston, TX 77070) and involves organizing meetings, drafting communications, and coordinating data hub activities.

Responsibilities include calendar management, meeting logistics, document preparation, and maintaining organized files.

Qualifications

• High school diploma is required.
• Four years of related experience preferred.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to work with sensitive information and maintain confidentiality.

Responsibilities

• Manage and maintain the Executive Director's calendar, appointments, meeting schedules, and follow-up items.
• Coordinate internal and external meetings, including scheduling, calendar invitations, agendas, meeting materials, notes, and action item follow-up.
• Draft, proofread, and format correspondence, meeting summaries, reports, presentations, and other professional documents.
• Assist with administrative processes such as training registrations, travel-related documentation, expense documentation, purchasing requests, and other operational needs.
• Prioritize and organize incoming requests, reminders, deadlines, and follow-up items for the Executive Director.
• Maintain organized electronic files, shared folders, meeting materials, project documents, templates, and resources for Data Hub initiatives.
• Track deadlines, deliverables, project updates, task status, and follow-up items for Data Hub workstreams.
• Format, compile, and organize materials for reports, presentations, dashboards, accreditation-related documentation, committee meetings, and executive updates.
• Maintain version control for working documents, meeting notes, decision logs, and action item trackers.
• Serve as a coordination point between the Executive Director and stakeholders, preparing reminders and summaries to support communications.

Skills

Word processing

Spreadsheet

Database applications

Multitasking

Verbal communication

Written communication

Confidentiality

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Texas A&M University—Prairie View A&M, Institutional Research and Effectiveness is seeking a part-time Administrative Associate IV to support the Executive Director of Data Hub and Analytics. The role is onsite at the Northwest Houston Center (9449 Grant Road, Houston, TX 77070) and involves organizing meetings, drafting communications, and coordinating data hub activities.

Responsibilities include calendar management, meeting logistics, document preparation, and maintaining organized files.