Remote Exec Assistant to CEO/COO — AI Workflows

RapidSOS; EE. UU.; A distancia; USD 50.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Equity options

Competitive salary

Flexible work environment

Descripción de la vacante

RapidSOS is seeking an executive assistant to the CEO and COO to synchronize calendars, manage inboxes, and drive efficiency across leadership workflows. You will build AI-powered processes that extend beyond standard prompts, coordinating with board members, investors, and partners.

Responsibilities include travel planning, meeting logistics, and maintaining confidential information with discretion. This is a remote, US-based role with growth potential in a fast-growing company.

Formación

• 1–2+ years supporting senior executives
• Strong work ethic and resilience under pressure
• Fast, structured thinker with quick learning
• AI-forward, building workflows beyond basic prompts
• Excellent written and verbal communication
• High discretion with confidential information

Responsabilidades

• Own CEO’s and COO’s calendars, inboxes and priorities and draft briefing notes
• Develop AI-powered workflows to speed office output
• Serve as main contact for board members, investors and partners
• Coordinate quarterly board meetings and investor briefings
• Support leadership cadence: ELT meetings, offsites, action tracking
• Coordinate domestic and international executive travel in Navan
• Schedule interviews and coordinate candidate materials
• Oversee all-hands, town halls and forums led by CEO/COO
• Run outreach programs and vendor liaison
• Manage executive office budget and expenses

Conocimientos

Executive support

Calendar management

Travel coordination

Stakeholder communication

AI-enabled workflows

Team collaboration

Herramientas

Google Workspace

Descripción del empleo

RapidSOS is seeking an executive assistant to the CEO and COO to synchronize calendars, manage inboxes, and drive efficiency across leadership workflows. You will build AI-powered processes that extend beyond standard prompts, coordinating with board members, investors, and partners.

Responsibilities include travel planning, meeting logistics, and maintaining confidential information with discretion. This is a remote, US-based role with growth potential in a fast-growing company.