Remote Executive Assistant for AI Startup Leadership

Ritual Ads ®; Pasadena (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Ritual Ads seeks an experienced Executive Assistant to provide comprehensive administrative support to company leadership in a remote capacity. You’ll manage calendars, schedule meetings, coordinate travel, and prepare agendas and materials for executives.

You’ll handle expense reports, track reimbursements, organize digital files, and support special projects to ensure smooth operations in a fast-paced startup environment that embraces AI workflows and data-driven decision making.

Qualifications

• Experience managing calendars and executive priorities.
• Strong scheduling and workflow coordination.
• Excellent written and verbal communication.
• Organizational and time-management skills for a fast-paced remote environment.
• Proactive problem anticipation.
• Familiarity with digital tools, AI workflows, and LLMs.
• Discretion with confidential information.
• Experience supporting leadership in tech/startup environments.
• Education in business administration, communications, or a related field.

Responsibilities

• Manage calendars and schedule meetings for executives.
• Coordinate travel and prepare agendas/materials for meetings.
• Handle expense reports and reimbursements.
• Maintain documentation and organize digital files.
• Support special projects and operational tasks.

Skills

Calendar management

Executive support

Professional communication

Remote work

Proactive problem solving

Discretion

AI workflows

Startup experience

Education

Business administration background

Job description

Ritual Ads seeks an experienced Executive Assistant to provide comprehensive administrative support to company leadership in a remote capacity. You’ll manage calendars, schedule meetings, coordinate travel, and prepare agendas and materials for executives.

You’ll handle expense reports, track reimbursements, organize digital files, and support special projects to ensure smooth operations in a fast-paced startup environment that embraces AI workflows and data-driven decision making.