Remote Event Logistics Coordinator

Placements24; Willows (CA); Remote; USD 42,000 - 66,000; Full time

Benefits offered by this job

Full remote work flexibility

Competitive contract rate

Work with cutting-edge event tech

Innovative event solutions company

Growing sector experience

Job summary

Placements24 is seeking a Remote Event Logistics Coordinator to manage catering for virtual and hybrid events from anywhere. You will liaise with clients, coordinate menus, dietary needs, delivery schedules, and vendor networks to ensure flawless execution.

You will develop event plans and budgets, track invoices, and collaborate with event tech teams to integrate catering with platforms, while maintaining records and seeking process improvements in a remote environment.

Qualifications

• Proven experience in event planning, logistics coordination, or catering management, preferably virtual or hybrid.
• Exceptional organizational and project management skills with keen attention to detail.
• Strong communication and interpersonal skills for remote collaboration.
• Proficiency with event management software and online collaboration tools.
• Ability to manage budgets and negotiate with vendors.
• Self-motivated and able to work independently in a remote setting.
• Excellent problem-solving abilities and able to handle pressure.
• A dedicated home office setup with reliable high-speed internet.
• Experience in food and beverage or hospitality is advantageous.

Responsibilities

• Coordinate catering logistics for virtual and hybrid events, including menu selection, dietary accommodations, and delivery schedules.
• Liaise directly with clients to understand their event needs and ensure all catering requirements are met.
• Manage relationships with approved catering vendors across regions.
• Prepare and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Develop detailed event plans and timelines for catering operations.
• Troubleshoot and resolve any logistical challenges that arise during event planning and execution.
• Maintain accurate records of client communications, vendor agreements, and event details.
• Coordinate with event technology teams to ensure smooth integration of catering with virtual platforms.
• Process vendor payments and manage invoices related to catering services.
• Continuously seek ways to improve the remote catering coordination process and client experience.

Skills

Event planning

Logistics coordination

Vendor management

Budget management

Remote communication

Tools

Event management software

Excel

Zoom / videoconferencing

Job description

About the Role

Our client, a national leader in virtual and hybrid event catering solutions, is seeking a dedicated and highly organized Remote Event Logistics Coordinator. This role is fully remote, allowing you to manage event logistics from anywhere. You will be responsible for coordinating all aspects of catering arrangements for a wide range of virtual and hybrid events, ensuring seamless delivery and exceptional client satisfaction. This involves liaising with clients, managing vendor relationships, and overseeing the logistical planning of food and beverage distribution to various locations. If you excel at detailed planning, possess excellent communication skills, and thrive in a remote work environment, this is the perfect opportunity to contribute to innovative event solutions.

Key Responsibilities

• Coordinate catering logistics for virtual and hybrid events, including menu selection, dietary accommodations, and delivery schedules.
• Liaise directly with clients to understand their event needs and ensure all catering requirements are met.
• Manage relationships with a network of approved catering vendors across various regions.
• Prepare and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Develop detailed event plans and timelines for catering operations.
• Troubleshoot and resolve any logistical challenges that arise during event planning and execution.
• Maintain accurate records of client communications, vendor agreements, and event details.
• Coordinate with event technology teams to ensure smooth integration of catering with virtual platforms.
• Process vendor payments and manage invoices related to catering services.
• Continuously seek ways to improve the remote catering coordination process and client experience.

Requirements

• Proven experience in event planning, logistics coordination, or catering management, preferably with a focus on virtual or hybrid events.
• Exceptional organizational and project management skills, with a keen eye for detail.
• Strong communication and interpersonal skills, with the ability to build rapport remotely.
• Proficiency in using event management software and online collaboration tools.
• Ability to manage budgets and negotiate with vendors effectively.
• Self-motivated and able to work independently with minimal supervision in a remote setting.
• Excellent problem-solving abilities and the capacity to handle pressure.
• A dedicated home office setup with reliable high-speed internet access.
• Experience in the food and beverage or hospitality industry is highly advantageous.

Benefits

• Full remote work flexibility, allowing you to work from home.
• Competitive contract rate and potential for long-term engagement.
• Opportunity to work with cutting-edge virtual and hybrid event solutions.
• Be part of a forward-thinking company revolutionizing the event industry.
• Gain experience in a rapidly growing sector of event management.