Remote Event Catering Coordinator

Placements24; Willows (CA); Remote; USD 18,000 - 36,000; Full time

Benefits offered by this job

Fully remote work

Competitive salary

Professional development

Diverse projects

Remote collaborative team

Job summary

Placements24 is seeking a Remote Event Catering Coordinator to manage catering logistics for virtual and hybrid events across South Africa. You will serve as the central client contact, coordinating with nationwide caterers and ensuring seamless execution from a home office.

The role requires strong planning, budgeting, vendor management, and exceptional communication. You will track details, address dietary needs, and troubleshoot issues to deliver high-quality experiences for diverse

Qualifications

• Proven experience in event planning, catering coordination, or a similar role with emphasis on logistics and vendor management.
• Strong organizational and multitasking skills with meticulous attention to detail.
• Excellent written and verbal communication suitable for remote interaction.

Responsibilities

• Coordinate catering for virtual and hybrid events, including menu selection and delivery logistics.
• Develop and manage catering budgets to ensure cost-effectiveness.
• Source and vet new catering partners across South Africa.
• Communicate with clients to understand event needs and dietary restrictions.
• Oversee scheduling and confirmation of all catering details.
• Troubleshoot issues during planning or execution of events.
• Maintain records of all arrangements, communications, and vendor agreements.

Skills

Event planning

Vendor management

Budgeting

Client communication

Remote work readiness

Tools

G Suite

Microsoft Office

Event management software

Job description

About the Role

Our client, a leading national event management company, is seeking a dedicated and highly organized Remote Event Catering Coordinator to manage all catering logistics for virtual and hybrid events across South Africa. This fully remote position is ideal for an individual who excels at planning, communication, and problem-solving from a home office environment. You will be the central point of contact for clients regarding their catering needs, liaising with a network of approved caterers nationwide to ensure seamless execution. Your role will involve detailed planning, budget management, vendor coordination, and ensuring that all dietary and special requirements are meticulously met, regardless of the event's physical location. This role requires a proactive approach, exceptional attention to detail, and the ability to manage multiple projects simultaneously. As a fully remote role, you will have the flexibility to work from anywhere in South Africa, contributing to impactful events without the need for daily office commutes, demonstrating a modern approach to event management in the digital age.

Key Responsibilities

• Coordinate all catering aspects for virtual and hybrid events, including menu selection, vendor liaison, and delivery logistics.
• Develop and manage catering budgets, ensuring cost-effectiveness and adherence to client financial parameters.
• Source and vet new catering partners in various geographical locations across South Africa.
• Communicate effectively with clients to understand their event needs, preferences, and dietary restrictions.
• Oversee the scheduling of caterers and ensure timely confirmation of all event details.
• Troubleshoot and resolve any catering-related issues that arise during event planning or execution.
• Maintain accurate records of all catering arrangements, client communications, and vendor agreements.
• Collaborate with the broader event planning team to ensure a cohesive and successful event experience.
• Stay updated on catering trends and best practices, particularly for remote and hybrid event formats.
• Ensure all catered food meets strict quality, safety, and presentation standards, as communicated to vendors.

Requirements

• Proven experience in event planning, catering coordination, or a similar role, with a strong emphasis on logistics and vendor management.
• Excellent organizational and multitasking skills, with meticulous attention to detail.
• Exceptional written and verbal communication skills, suitable for remote interaction.
• Proficiency in using virtual collaboration tools, event management software, and standard office applications (e.g., G Suite, Microsoft Office).
• Ability to manage budgets effectively and negotiate with suppliers.
• Strong problem-solving abilities and a proactive, can-do attitude.
• Must be comfortable working independently and managing one's own schedule in a remote setup.
• A dedicated home office space with reliable internet connectivity is essential.
• Previous experience coordinating catering for virtual or hybrid events is a significant advantage.
• Ability to adapt to a flexible work schedule to accommodate event needs across different time zones, if applicable.

Benefits

• Fully remote work arrangement, offering flexibility and work-life balance.
• Competitive salary and performance-based incentives.
• Opportunity to work with a forward-thinking event management company on diverse and exciting projects.
• Professional development opportunities in the growing field of virtual and hybrid events.
• Contribute to the success of high-profile events across South Africa.
• A supportive and collaborative remote team environment.