Remote Catering Event Coordinator

Placements24; Willows (CA); Remote; USD 34,000 - 55,000; Full time

Job summary

Placements24 is seeking a Remote Catering Event Coordinator to manage virtual and hybrid event catering experiences. You will be the primary client contact, guiding menu selection, logistics, and execution from a home office.

Strong communication and meticulous planning are essential for success in a remote environment. The role emphasizes proactive problem-solving, vendor coordination, and leveraging digital tools to ensure flawless event experiences for clients nationwide.

Qualifications

• Proven experience in event coordination, catering management, or a similar client-facing role.
• Exceptional organizational and multitasking skills with a keen eye for detail.
• Excellent written and verbal communication skills for virtual collaboration.
• Proficiency in online collaboration tools, project management software, and standard office apps (G Suite, MS Office).
• Understanding of food and beverage service principles, even if not directly preparing food.
• Ability to work independently, manage time effectively, and meet deadlines remotely.
• A dedicated home office space with reliable high-speed internet is required.
• Proactive and solution-oriented mindset for handling unexpected situations.
• Experience managing vendor relationships is a plus.
• Must be legally authorized to work as a contractor in the specified jurisdiction.

Responsibilities

• Serve as the main contact for clients booking remote catering services and guide them through planning.
• Coordinate all aspects of remote catering orders, including menu selection and dietary needs.
• Liaise with local caterers and delivery partners to ensure timely fulfillment.
• Manage client expectations and address issues during planning or execution.
• Use digital platforms to track orders and maintain detailed event records.
• Develop relationships with catering partners to ensure service quality.
• Create customized catering proposals and quotes based on client needs.
• Conduct post-event follow-ups to gather feedback and ensure satisfaction.
• Stay informed about trends in remote and hybrid event catering.
• Collaborate with internal teams to improve remote service offerings.

Skills

Organizational skills

Communication skills

Attention to detail

Remote work experience

Tools

G Suite/Google Workspace

Microsoft Office

Project management software

Job description

About the Role

Our client, a national leader in virtual and hybrid event catering solutions, is seeking a dedicated and highly organized Remote Catering Event Coordinator . This fully remote position allows you to manage and facilitate exceptional culinary experiences for clients from the comfort of your own home, regardless of your physical location. You will be the primary point of contact for clients booking remote catering packages, guiding them through menu selection, logistics, and ensuring flawless execution. This role requires exceptional communication, meticulous planning, and a proactive approach to problem-solving. The ideal candidate thrives in a digital environment and has a passion for creating memorable events through innovative catering solutions.

Key Responsibilities

• Serve as the main point of contact for clients booking remote catering services, providing exceptional customer service throughout the planning process.
• Coordinate all aspects of remote catering orders, including menu selection, dietary requirement management, and delivery logistics.
• Liaise with a network of approved local caterers and delivery partners to ensure timely and accurate fulfillment of orders.
• Manage client expectations and proactively address any potential issues or challenges that may arise during the event planning or execution phase.
• Utilize digital platforms and project management tools to track orders, manage client communications, and maintain detailed event records.
• Develop and maintain strong relationships with catering partners to ensure service quality and reliability.
• Assist in creating customized catering proposals and quotes based on client needs and event scope.
• Conduct post-event follow-ups with clients to gather feedback and ensure satisfaction.
• Stay informed about industry trends in remote and hybrid event catering.
• Collaborate with internal teams to continuously improve remote service offerings and operational efficiency.

Requirements

• Proven experience in event coordination, catering management, or a similar client-facing role, preferably with remote responsibilities.
• Exceptional organizational and multitasking skills, with a keen eye for detail.
• Excellent written and verbal communication skills, with the ability to articulate clearly and professionally in a virtual setting.
• Proficiency in using online collaboration tools, project management software, and standard office applications (e.g., G Suite, Microsoft Office).
• A strong understanding of food and beverage service principles, even if not directly preparing food.
• Ability to work independently, manage your time effectively, and meet deadlines in a remote work environment.
• A dedicated home office space with reliable high-speed internet access is required.
• A proactive and solution-oriented mindset, with the ability to handle unexpected situations calmly.
• Experience in managing vendor relationships is a plus.
• Must be legally authorized to work as a contractor in the specified jurisdiction.

Benefits

Enjoy the flexibility and autonomy of a fully remote role, allowing you to work from anywhere. Our client offers competitive contractor rates and the opportunity to be part of an innovative and growing segment of the event industry. You will work with a diverse clientele and contribute to creating unique virtual and hybrid event experiences. This is an ideal opportunity for experienced professionals seeking a remote-first career in event management and catering coordination.