Remote Catering & Event Logistics Coordinator

Placements24; Riverton (UT); Remote; USD 55,000 - 85,000; Full time

Job summary

Placements24 seeks a Remote Catering & Event Logistics Coordinator to oversee catering and logistical elements for national events entirely from a remote work setup. You will liaise with clients, vendors, and internal teams to ensure flawless execution of schedules, layouts, and delivery plans across multiple events.

The ideal candidate has 3+ years in event planning or catering logistics, excellent communication, and strong vendor management skills.

Qualifications

• Minimum of 3 years of experience in event planning, logistics coordination, or catering management.
• Experience with remote work or virtual event support.
• Exceptional organizational skills and meticulous attention to detail.
• Strong negotiation and vendor management capabilities.
• Excellent written and verbal communication, with proficiency in remote collaboration tools.

Responsibilities

• Coordinate all catering and logistical aspects for assigned events, ensuring alignment with client briefs and budgets.
• Liaise with clients to gather requirements, preferences, and dietary needs for catering.
• Source, vet, and manage relationships with caterers and other event vendors, negotiating contracts and SLAs.
• Plan and oversee event setup, including venue layout, decor, equipment rentals, and AV requirements.
• Manage transportation logistics for staff, equipment, and supplies to and from event venues.
• Develop and maintain detailed event timelines, schedules, and checklists.
• Ensure compliance with health, safety, and regulatory standards.
• Proactively identify risks and develop contingency plans.
• Maintain clear communication with clients, vendors, and internal teams through virtual channels.
• Manage event-related documentation including contracts, invoices, and post-event reports.

Skills

Communication

Organization

Vendor management

Remote collaboration

Education

Event management degree

Tools

Slack

Zoom

Asana

Trello

Job description

About the Role

Our client, a premier national event management company, is seeking a highly organized and detail-oriented Remote Catering & Event Logistics Coordinator . This role is vital for the seamless planning and execution of catering and logistical elements for a diverse range of events, managed entirely from a remote work setup. The coordinator will be responsible for liaising with clients, external vendors, and internal teams to ensure all catering requirements, transportation, venue setup, and delivery schedules are meticulously planned and executed. Success in this role requires exceptional communication, problem-solving skills, and the ability to manage complex projects within tight deadlines, all while working independently. You will be the linchpin in ensuring that every logistical detail contributes to a flawless event experience for clients nationwide, leveraging technology to maintain connectivity and oversight. This is a fantastic opportunity for a proactive individual to excel in a remote-first environment and contribute to high-profile events across the country, reinforcing our client's reputation for excellence and efficiency in event management and catering logistics.

Key Responsibilities

• Coordinate all catering and logistical aspects for assigned events, ensuring alignment with client briefs and budgets.
• Liaise with clients to gather requirements, preferences, and dietary needs for catering.
• Source, vet, and manage relationships with caterers and other event vendors, negotiating contracts and ensuring service level agreements are met.
• Plan and oversee event setup, including venue layout, decor, equipment rentals, and AV requirements.
• Manage transportation logistics for staff, equipment, and supplies to and from event venues.
• Develop and maintain detailed event timelines, schedules, and checklists for all logistical elements.
• Ensure compliance with health, safety, and regulatory standards for all event operations.
• Proactively identify potential risks and challenges, developing contingency plans to mitigate them.
• Maintain clear and consistent communication with clients, vendors, and internal teams through virtual channels.
• Manage event-related documentation, including contracts, invoices, and post-event reports.

Requirements

• Minimum of 3 years of experience in event planning, logistics coordination, or catering management, with a strong emphasis on remote work or virtual event support.
• Proven ability to manage multiple projects and deadlines simultaneously in a fast-paced environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong negotiation and vendor management capabilities.
• Excellent written and verbal communication skills, with proficiency in remote collaboration tools (e.g., Slack, Zoom, Asana, Trello).
• Ability to work independently, take initiative, and problem-solve effectively.
• Customer-centric approach with a commitment to delivering high-quality event experiences.
• Understanding of catering principles, food safety, and event production.
• A reliable home office setup with high-speed internet is essential for this remote role.
• Relevant certification or degree in Event Management, Hospitality, or a related field is a plus.

Benefits

This position offers the significant advantage of being fully remote, allowing for flexible working hours and location independence. Our client provides a competitive salary and the opportunity to work on diverse and prestigious events across the country. You will join a forward-thinking company that values innovation and efficiency, with access to the latest event management technologies. This role offers substantial opportunities for professional growth and skill development in event logistics and remote coordination. Our client is committed to fostering a positive and supportive work culture, empowering remote employees to contribute meaningfully and achieve success.