Remote Event Coordinator: Virtual Events & Project Support

Talentoma; Minneapolis (MN); Remote; USD 48,000 - 65,000; Full time

Benefits offered by this job

Remote work

Onboarding and training

Team check-ins

Skill development

Benefits package

Job summary

Talentoma is seeking an Event Coordinator to manage virtual events from initial requests to post-event follow-up. The role operates within the project management team under a PM who guides priorities and reviews progress, coordinating with owners, presenters, vendors, and colleagues.

This fully remote position is based in Minnesota, USA and requires a 40-hour workweek. The coordinator will use Trello and Microsoft Outlook to plan timelines, coordinate calendars, track expenses, and ensure timely

Qualifications

• High school diploma or equivalent.
• About 1–2 years of event coordination or related experience preferred.
• Familiarity with event planning stages, presenter coordination, attendee registration.
• Working knowledge of project management tools, shared calendars, and spreadsheets for tracking tasks, deadlines, attendance details, and approved expense estimates.
• Clear written and verbal communication for explaining event instructions, confirming arrangements, and raising questions with presenters and colleagues.
• Ability to maintain accurate event plans, prioritize overlapping deadlines, and recognize when an issue needs the project manager's direction.
• A reliable computer, high-speed internet, and a quiet private workspace suitable for confidential conversations and focused remote coordination.
• Availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Responsibilities

• Receive event requests through email and the shared project queue, clarify objectives and intended audiences, and record requested dates, owners, and expected deliverables.
• Build event timelines and task lists, assign agreed owners, identify dependencies, and keep milestones current as planning decisions are confirmed.
• Coordinate presenter availability, planning meetings, rehearsal sessions, and virtual event calendars, checking invitations for correct times, links, and participant information before distribution.
• Maintain attendee registration lists, verify submitted details for completeness, and organize participant questions so event owners can provide accurate answers.
• Track approved expense estimates and vendor updates using a spreadsheets and data entry tool such as Microsoft Excel, flagging differences for project manager review.
• Coordinate approved agendas, presenter materials, and attendee instructions, ensuring the latest versions reach the right people without creating presentation content.
• Follow up with presenters, vendors, and internal task owners before deadlines; elevate missing inputs, conflicting requirements, or likely delays to the project manager.
• Organize remote readiness checks, confirm session responsibilities, and route platform questions to the designated technical support contact rather than attempting unsupported changes.
• Monitor virtual event schedules, relay timing changes to participants and presenters, and log unresolved questions for assigned owners to address afterward.
• Complete event closeout by tracking outstanding actions and participant feedback; quality is judged through accurate schedules, timely turnaround, complete notes, and consistent follow-up.

Skills

Event coordination

Communication

Project management tools

Spreadsheets

Education

High school diploma

Tools

Trello

Microsoft Outlook

Microsoft Excel

Job description

Talentoma is seeking an Event Coordinator to manage virtual events from initial requests to post-event follow-up. The role operates within the project management team under a PM who guides priorities and reviews progress, coordinating with owners, presenters, vendors, and colleagues.

This fully remote position is based in Minnesota, USA and requires a 40-hour workweek. The coordinator will use Trello and Microsoft Outlook to plan timelines, coordinate calendars, track expenses, and ensure timely