Remote Event Coordinator — Virtual Events & Planning

Sales Match; Minneapolis (MN); Remote; USD 48,000 - 65,000; Full time

Benefits offered by this job

Fully remote work from home in MN

Health coverage

Stipends and bonus opportunities

Job summary

Sales Match is seeking an Event Coordinator to organize virtual events from initial requests through final follow-up. The role uses Trello and Microsoft Outlook to coordinate timelines, owners, presenters, and vendors, delivering clear plans and timely updates.

This fully remote position is based in Minnesota, USA, and supports organized events through desk-based coordination. The role requires a 40-hour weekly commitment with varying working days and shift times.

Qualifications

• High school diploma or equivalent.
• 1-2 years of event coordination, project support, or virtual meeting administration experience preferred.
• Familiarity with event planning stages, presenter coordination, attendee registration, and practical requirements of organizing virtual sessions.
• Working knowledge of project management tools, shared calendars, and spreadsheets for tracking tasks, deadlines, attendance details, and approved expense estimates.
• Clear written and verbal communication for explaining event instructions, confirming arrangements, and raising questions with presenters and colleagues.
• Ability to maintain accurate event plans, prioritize overlapping deadlines, and recognize when an issue needs the project manager's direction.
• A reliable computer, high-speed internet, and a quiet private workspace suitable for confidential conversations and focused remote coordination.
• Availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Responsibilities

• Receive event requests through email and the shared project queue, clarify objectives and intended audiences, and record requested dates, owners, and expected deliverables.
• Build event timelines and task lists, assign agreed owners, identify dependencies, and keep milestones current as planning decisions are confirmed.
• Coordinate presenter availability, planning meetings, rehearsal sessions, and virtual event calendars, checking invitations for correct times, links, and participant information before distribution.
• Maintain attendee registration lists, verify submitted details for completeness, and organize participant questions so event owners can provide accurate answers.
• Track approved expense estimates and vendor updates using a spreadsheets and data entry tool such as Microsoft Excel, flagging differences for project manager review.
• Coordinate approved agendas, presenter materials, and attendee instructions, ensuring the latest versions reach the right people without creating presentation content.
• Follow up with presenters, vendors, and internal task owners before deadlines; elevate missing inputs, conflicting requirements, or likely delays to the project manager.
• Organize remote readiness checks, confirm session responsibilities, and route platform questions to the designated technical support contact rather than attempting unsupported changes.
• Monitor virtual event schedules, relay timing changes to participants and presenters, and log unresolved questions for assigned owners to address afterward.
• Complete event closeout by tracking outstanding actions and participant feedback; quality is judged through accurate schedules, timely turnaround, complete notes, and consistent follow-up.

Skills

Event coordination

Project support

Virtual meeting administration

Written and verbal communication

Attention to deadlines

Remote coordination

Education

High school diploma or equivalent

Tools

Trello

Microsoft Outlook

Microsoft Excel

Job description

Sales Match is seeking an Event Coordinator to organize virtual events from initial requests through final follow-up. The role uses Trello and Microsoft Outlook to coordinate timelines, owners, presenters, and vendors, delivering clear plans and timely updates.

This fully remote position is based in Minnesota, USA, and supports organized events through desk-based coordination. The role requires a 40-hour weekly commitment with varying working days and shift times.