Remote Event Coordinator for Corporate Meetings

AON PLC; Chicago (IL); Remote; USD 80,000 - 95,000; Full time

Job summary

Aon plc is seeking an experienced Event Coordinator for its North America Reinsurance events team. You will support planning and execution of corporate meetings, conferences, client events, and leadership programs across the region, coordinating attendee management, registration, travel, venues, speakers, and vendor contracts.

The role requires strong organizational and communication skills, proficiency with Cvent and Eloqua, and the ability to travel 15–20%.

Qualifications

• 3+ years of experience in event planning, hospitality, meeting management, travel, marketing, or a related field
• Experience working with event management platforms such as Cvent preferred
• Strong organizational and project coordination skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Teams
• Interest in AI-based technologies
• Ability to manage multiple priorities and deadlines simultaneously
• Strong attention to detail and customer-service mindset
• Comfort working with event logistics, attendee management, travel coordination, and reporting
• Ability to work collaboratively across teams and support senior stakeholders
• Willingness to travel and provide on-site event support
• Experience in professional services, financial services, hospitality, or corporate events preferred

Responsibilities

• Support multiple events simultaneously under the direction of Event Manager and Senior Event Manager
• Coordinate attendee registration and event communications through platforms such as Cvent and Eloqua
• Manage attendee lists, registration reports, rooming lists, dietary requirements, and travel logistics
• Coordinate hotel reservations and oversee room block management
• Arrange airfare, ground transportation, and accommodation for speakers, sponsors, and VIP guests
• Research and recommend venues, restaurants, offsite activities, transportation providers, and other event suppliers
• Assist with contract administration and vendor documentation
• Support event budgeting by tracking invoices, purchase orders, expenses, and reconciliation activities
• Coordinate event materials, gifts, name badges, signage, and shipping logistics
• Assist with mobile app content, registration websites, email communications, and attendee-facing materials
• Support audio visual, production, and meeting room logistics planning
• Prepare run-of-show documents, staffing schedules, attendee lists, and operational checklists
• Provide on-site event support, including registration desk management, speaker assistance, room set-up oversight
• Manage post-event follow-up activities including vendor invoice processing, distribution of surveys and registration list close-out reporting
• Maintain accurate records and documentation in accordance with company policies and event governance requirements

Skills

3+ years of experience in event plan

Excellent written and verbal communic

Strong organizational skills

Customer service mindset

Ability to travel

Team collaboration

Interest in AI-based technologies

Tools

Cvent

Eloqua

Microsoft Office

Excel

Outlook

PowerPoint

Teams

Job description

Aon plc is seeking an experienced Event Coordinator for its North America Reinsurance events team. You will support planning and execution of corporate meetings, conferences, client events, and leadership programs across the region, coordinating attendee management, registration, travel, venues, speakers, and vendor contracts.

The role requires strong organizational and communication skills, proficiency with Cvent and Eloqua, and the ability to travel 15–20%.