Events Operations Lead: Conferences & Executive Meetings

Skill; Boston (MA); On-site; USD 62,000 - 69,000; Full time

Job summary

Aquent Talent is partnering with a leading organization to deliver high-profile corporate conferences, executive meetings, and advisor events on a contract basis. You will be the operational backbone, owning critical event components and working closely with a collaborative team to ensure flawless execution and a top-tier attendee experience.

This temporary role emphasizes attention to detail, strong project management, and hands-on coordination of logistics, registrations, and post-event

Qualifications

• 3+ years of hands-on operational and administrative experience supporting corporate events, conferences, or large-scale meetings.
• Proficiency with Cvent or comparable event management software (e.g., Splash, Bizzabo, Eventbrite).
• Strong experience using Asana or similar project management tools (e.g., Trello, Monday.com, Smartsheet) for daily task tracking and team workflows.
• Intermediate-to-advanced proficiency in Microsoft Office (Excel, PowerPoint, Teams, Outlook) and SharePoint.
• High attention to detail and a process-driven approach to tracking deliverables.
• Ability to work onsite, with occasional travel to support onsite event operations.

Responsibilities

• Design, build, and manage event registration websites and attendee portals using event management software.
• Manage invite lists, RSVPs, and attendance reporting for smooth attendee journeys.
• Use project management tools to maintain timelines, checklists, agendas, and deliverables.
• Maintain speaker tracking databases and organize presentation assets for sessions.
• Lead operational prep including packing, shipping, and tracking event materials and signage.
• Coordinate hotel blocks, venue logistics, catering, and AV requirements.
• Maintain invoice records, process orders, and help reconcile post-event expenses.
• Provide budgeting and billing support for event activities.
• Support the attendee journey from registration to post-event follow-up.

Skills

Event operations

Attention to detail

Problem solving

Travel readiness

Tools

Cvent

Splash

Bizzabo

Eventbrite

Asana

Trello

Monday.com

Smartsheet

Microsoft Office

SharePoint

Job description

Aquent Talent is partnering with a leading organization to deliver high-profile corporate conferences, executive meetings, and advisor events on a contract basis. You will be the operational backbone, owning critical event components and working closely with a collaborative team to ensure flawless execution and a top-tier attendee experience.

This temporary role emphasizes attention to detail, strong project management, and hands-on coordination of logistics, registrations, and post-event