Events Operations Lead for Corporate Conferences

Aquent; Omaha (NE); On-site; USD 39,000 - 55,000; Full time

Job summary

Aquent is partnering with a leading organization to drive operational excellence for corporate conferences, summits, and executive events in Omaha. You will own critical event components, collaborate with a cross-functional team, and report to leadership to ensure flawless execution and a superior attendee experience.

The role emphasizes meticulous coordination, project management, and hands-on support across registration, venue logistics, speaker prep, budgeting, and post-event activities.

Qualifications

• 3+ years of hands-on operational and administrative experience supporting corporate events, conferences, or large-scale meetings.
• Proficiency with Cvent or comparable event management software (e.g., Splash, Bizzabo, Eventbrite).
• Experience using Asana or similar project management tools (e.g., Trello, Monday.com, Smartsheet).
• Intermediate-to-advanced proficiency in Microsoft Office (Excel, PowerPoint, Teams, Outlook) and SharePoint.
• High attention to detail, strong problem-solving skills, and a process-driven approach to tracking deliverables.
• Ability to work onsite, with flexibility to travel occasionally to support onsite event operations.

Responsibilities

• Design, build, and manage event registration websites, attendee portals, and post-event survey forms using industry-leading event management software.
• Manage invite lists, send confirmation emails, track RSVPs, and generate clean, accurate attendance reporting to ensure smooth attendee journeys.
• Utilize project management tools to maintain project timelines, operational checklists, meeting agendas, and team deliverables, ensuring all tasks are on track.
• Manage speaker tracking databases, organize presentation slide decks, and ensure all session assets are collected on schedule for a polished presentation experience.
• Lead operational preparation, including packing, labeling, shipping, and tracking event materials, signage, and collateral.
• Assist with hotel room blocks, venue logistics, room setups, catering arrangements, and audio/visual (AV) requirements to create optimal event environments.
• Maintain invoice records, process purchase orders, assist with budget documentation, and help reconcile post-event expenses, ensuring financial accuracy.
• Provide budgeting and billing support, ensuring financial accuracy for all event-related activities.
• Support the entire attendee journey, from initial registration to post-event follow-up.

Skills

Attention to detail

Problem-solving

Process-driven

Tools

Cvent

Splash

Bizzabo

Eventbrite

Asana

Trello

Monday.com

Smartsheet

Microsoft Excel

PowerPoint

Teams

Outlook

SharePoint

Job description

Aquent is partnering with a leading organization to drive operational excellence for corporate conferences, summits, and executive events in Omaha. You will own critical event components, collaborate with a cross-functional team, and report to leadership to ensure flawless execution and a superior attendee experience.

The role emphasizes meticulous coordination, project management, and hands-on support across registration, venue logistics, speaker prep, budgeting, and post-event activities.