Event Coordinator

Primary Services; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Visibility with senior leadership

Professional development opportunities

Job summary

A leading event management firm is seeking an experienced Event Coordinator to organize and execute high-impact corporate meetings. Responsibilities include coordinating the logistics of quarterly and annual sales meetings, managing venues, and overseeing catering services. The ideal candidate will have over 5 years of experience in event planning, strong budgeting skills, and familiarity with corporate travel systems. This position offers significant visibility to senior leadership and a chance to influence corporate events positively.

Qualifications

• 5+ years of corporate meeting, conference, or event planning experience.
• Experience in corporate environments like manufacturing or energy.
• Strong budget tracking and reporting capabilities.
• Familiarity with corporate travel booking systems.

Responsibilities

• Coordinate quarterly, annual, and regional sales meetings.
• Secure and manage conference rooms and event spaces.
• Develop and distribute meeting agendas and reports.
• Arrange catering services and ensure dietary restrictions are accommodated.
• Oversee audiovisual setup for hybrid meetings.
• Maintain detailed event calendars and budgets.

Skills

Event planning

Budget management

Stakeholder communication

Vendor negotiation

Multitasking

Tools

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

Microsoft Excel

Job description

Build high-visibility events that bring leaders and customers together while advancing your own career and leadership development. Thrive in an engaging work environment rooted in a people-centric, inclusive culture. Play a pivotal role in shaping impactful meetings that drive business growth.

Primary Services is excited to announce the Event Coordinator role for a large, globally recognized organization with a complex commercial operation. This position supports a high-performing sales and technical division by organizing and executing internal conferences, regional meetings, and customer-facing events.

The Event Coordinator ensures every detail—from venue coordination to technical setup—is executed flawlessly so leadership and sales professionals can focus on strategy and revenue growth. This is a fast-paced, corporate environment that values precision, initiative, and professionalism.

Responsibilities

• Coordinate quarterly, annual, and regional sales meetings across multiple locations.
• Secure and manage conference rooms, hotel venues, and offsite event spaces.
• Develop and distribute meeting agendas, calendar invitations, and attendee tracking reports.
• Arrange catering services, including breakfasts, lunches, dinners, and reception events.
• Ensure dietary restrictions and executive preferences are accurately accommodated.
• Organize presentation materials, meeting packets, and branded collateral.
• Oversee audiovisual setup, including projectors, microphones, screens, and hybrid meeting platforms.
• Support virtual and hybrid event logistics using enterprise collaboration tools.
• Assist with customer seminars, technical demonstrations, and hospitality arrangements.
• Coordinate travel logistics in alignment with corporate travel and expense policies.
• Maintain detailed event calendars, budgets, and documentation records.
• Track event expenses and ensure adherence to internal financial controls.

Qualifications

• 5+ years of corporate meeting, conference, or event planning experience.
• Experience supporting B2B environments such as manufacturing, chemicals, energy, or industrial sectors preferred.
• Proficiency in Microsoft Outlook, Teams, PowerPoint, and Excel.
• Experience managing vendor contracts, catering agreements, and venue negotiations.
• Familiarity with corporate travel booking systems and expense management processes.
• Demonstrated experience supporting senior sales leaders and technical teams.
• Strong budget tracking and reporting capabilities.
• Ability to manage multiple concurrent events with shifting priorities.

This role offers visibility with senior leadership, meaningful responsibility, and the chance to directly influence high-impact corporate events in a large, established organization.