Remote-Eligible Administrative Coordinator – Conferences & Events

NYU Langone; New York (NY); On-site; USD 66,000 - 74,000; Full time

Job summary

NYU Langone Health is seeking an Administrative Coordinator for Conference, Events and Meeting Management to support planning and execution of meetings and events across the health system.

Reporting to the Manager, Conference and Meeting Management, you will ensure a seamless experience and collaborative coordination with catering, A/V, facilities, and security teams. On-site with occasional remote work opportunities.

Qualifications

• Bachelor's Degree required.
• 2 years of relevant experience or equivalent.
• Excellent interpersonal, verbal and written communication, and organizational skills.
• Proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office).
• Ability to multi-task and coordinate multiple assignments.
• Ability to interpret and implement policies and procedures; communicate clearly.

Responsibilities

• Assists with organization and facilitation of NYU Langone Health meetings and events.
• Coordinates with catering, AV, facilities, security and other support services.
• Maintains CMM policies and procedures, forms and templates.
• Ensures room reservations align with meeting needs and policies.
• Prepares agendas, usage forecasts, reports and post-event analyses.
• Staffs high-profile meetings and conferences for seamless coordination.
• Conducts room inspections and communicates issues to service departments.
• Supports reservation of tabling events and content on digital signage.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

NYU Langone Health is seeking an Administrative Coordinator for Conference, Events and Meeting Management to support planning and execution of meetings and events across the health system.

Reporting to the Manager, Conference and Meeting Management, you will ensure a seamless experience and collaborative coordination with catering, A/V, facilities, and security teams. On-site with occasional remote work opportunities.