Medical School Administrative Assistant – Scheduling & Ops

NYU Langone Health; New York (NY); On-site; USD 53,000 - 92,000; Full time

Benefits offered by this job

Comprehensive benefits and wellness

Generous time-off program

Employee resource groups

Job summary

NYU Langone Health is seeking an Administrative Assistant to provide a wide range of administrative support, manage calendars, prepare reports, process travel and expenses, and coordinate communications for an organizational unit or department.

The role requires an Associate's degree, at least three years of administrative experience, proficiency with Microsoft Office, and strong organizational and communication skills.

Qualifications

• Associate's degree in a related field.
• Minimum of three years of administrative support experience.
• Proficiency with Microsoft Word, Excel, and Access.
• Ability to develop moderately sophisticated spreadsheets and manage calendars.

Responsibilities

• Coordinate hospital credentialing and insurance enrollment for all new physicians and Advanced Practice Professionals at NYU hospitals and affiliates, and FGP practices.
• Coordinate the onboarding process for all new recruits, gather all required documentation, and serve as the primary point of contact for administrative support.
• Review faculty annual meeting summaries and prepare physician contracts as directed.
• Prepare letters and memos, review reports, and follow up with relevant stakeholders to ensure timely completion.
• Supports Leadership in problem solving and project planning/coordination to ensure efficient services.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains office efficiency by planning and implementing office space, layouts, and equipment needs.
• Research and analyzes data related to administrative functions: supply/inventory management, payroll, scheduling, budget, clinical/regulatory compliance, etc.
• Develops policies, procedures and systems which ensure productive and efficient administrative operations.
• Coordinates and oversees the day-to-day management of office supplies, equipment, and facilities, including maintenance, inventory management, logistics, security, and related activities.
• Organizes and facilitates meetings, conferences, and other special events including Employee Engagement activities, as required.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Performs other duties as assigned

Skills

Communication skills

Organizational skills

Multi-tasking

Customer service

Typing speed 50 wpm

Education

Associate's degree in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Epic scheduling system

Job description

NYU Langone Health is seeking an Administrative Assistant to provide a wide range of administrative support, manage calendars, prepare reports, process travel and expenses, and coordinate communications for an organizational unit or department.

The role requires an Associate's degree, at least three years of administrative experience, proficiency with Microsoft Office, and strong organizational and communication skills.