Administrative & Operations Coordinator

SilkRoad; New York (NY); On-site; USD 66,000 - 72,000; Full time

Job summary

NYU Grossman School of Medicine is seeking an Administrative Coordinator to coordinate and manage administrative activities for staff and labs, ensuring efficient operations.

This role supports department leadership, develops office policies, collaborates with the PI, Building Operations, Facilities Management, and HR on onboarding, payroll, scheduling, and compliance, while maintaining accurate records and upholding NYU Langone Health values.

Qualifications

• Bachelor's degree required with 2 years of relevant experience.
• Excellent interpersonal, verbal and written communication, and organizational skills.
• Proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office).

Responsibilities

• Coordinate administrative activities for staff and labs.
• Develop and implement office policies, standards and procedures.
• Work with PI, Building Operations, and Facilities Management for day-to-day activities.
• Collaborate with lab members to maintain safety training records and cleanliness.
• Maintain schedules and calendars; screen communications; organize meetings and events.
• Coordinate onboarding processes including resumes, documentation, and submissions.
• Monitor NTV requests and summarize submissions.
• Analyze data related to payroll, scheduling, and compliance.

Skills

Administrative skills

Communication skills

Organizational skills

Problem-solving

Education

Bachelor's degree

Tools

Microsoft Office

Word processing

Spreadsheet

Database software

Job description

NYU Grossman School of Medicine is seeking an Administrative Coordinator to coordinate and manage administrative activities for staff and labs, ensuring efficient operations.

This role supports department leadership, develops office policies, collaborates with the PI, Building Operations, Facilities Management, and HR on onboarding, payroll, scheduling, and compliance, while maintaining accurate records and upholding NYU Langone Health values.