Administrative Assistant — Medical Division & Events

NYU Langone Hospitals; New York (NY); On-site; USD 53,000 - 69,000; Full time

Job summary

NYU Grossman School of Medicine is seeking an Administrative Assistant to provide comprehensive support to the Division Director and division staff. The role emphasizes strong organizational skills, communication, and attention to detail to ensure efficient day-to-day operations.

Responsibilities include drafting and editing documents, managing calendars, coordinating meetings and travel, maintaining filing and mailing systems, and providing backup reception support within the Department of

Qualifications

• Associate's degree in a related field.
• Minimum of three years of related administrative experience.
• Proficient in Microsoft Word, Excel, and Access.
• Strong written and oral communication and customer service skills.
• Typing speed of at least 50 words per minute.

Responsibilities

• Provides comprehensive administrative support to the division and/or department to maintain and enhance workflow.
• Drafts, responds to, types, edits, and proofs documents with accuracy and professionalism.
• Gathers data, compiles reports, and responds to information requests.
• Manages calendars and coordinates complex scheduling with minimal supervision.
• Organizes meetings, conferences, and may assist with travel arrangements.
• Maintains filing systems and internal mail distribution; updates contact lists.
• Provides backup reception support and serves as a professional representative of the division.
• Performs general clerical duties including copying, scanning, faxing, mailing, and filing.
• Supports onboarding/offboarding processes and coordination of departmental events.

Skills

Communication skills

Typing 50 wpm

Multi-tasking

Proofreading

Attention to detail

Customer service

Education

Associate's degree

Tools

Microsoft Word

Excel

Access

Job description

NYU Grossman School of Medicine is seeking an Administrative Assistant to provide comprehensive support to the Division Director and division staff. The role emphasizes strong organizational skills, communication, and attention to detail to ensure efficient day-to-day operations.

Responsibilities include drafting and editing documents, managing calendars, coordinating meetings and travel, maintaining filing and mailing systems, and providing backup reception support within the Department of