Remote EA Associate - Operations & Projects

FreedUp; United States; Remote; USD 11,000 - 20,000; Full time

Benefits offered by this job

International experience

Remote work from anywhere

PTO

HMO after 3 months

Potential performance bonuses

Job summary

FreedUp is seeking an Executive Assistant Associate to support the Founder & CEO in a fully remote, high-accountability environment. The role emphasizes turning complexity into calm, owning operational processes, and maintaining clear communications.

You will manage emails, calendars, CRM data, and SOPs while coordinating personal tasks and confidential information. The position offers full-time remote work with a competitive starting salary and potential bonuses.

Qualifications

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
• Exceptional written communication skills — must be a stronger writer than the executive.
• Proven ability to follow and replicate structured formats
• Strong organizational and execution skills
• Comfortable acting as a memory system for a fast-moving CEO.
• Strong understanding of U.S. business culture and communication style

Responsibilities

• Email & communication management: triage, draft, and organize emails in the founder’s voice.
• Meeting & calendar coordination: gatekeeper for calendar, schedule complex meetings, block deep-work time.
• CRM management & data integrity: maintain clean, up-to-date CRM with complete records.
• Task delegation & tracking: oversee insurance info, organize personal documents, lead weekly check-ins.
• Data & file management: back up important files, organize personal documents and SOPs.
• Systems & tools: communicate via Slack, use Buildertrend, Notion, Monograph, and other tools.

Skills

Executive support

Written communication

Calendar management

CRM systems

Process documentation

Confidential information handling

Remote collaboration

Relationship management

Tools

Notion

Slack

Monograph

Buildertrend

Fathom

Fireflies

Gemini

Job description

FreedUp is seeking an Executive Assistant Associate to support the Founder & CEO in a fully remote, high-accountability environment. The role emphasizes turning complexity into calm, owning operational processes, and maintaining clear communications.

You will manage emails, calendars, CRM data, and SOPs while coordinating personal tasks and confidential information. The position offers full-time remote work with a competitive starting salary and potential bonuses.