Business Center Specialist

Reed Smith LLP; Miami (FL); Remote; USD 41,000 - 58,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

HSA

Dental Insurance

Vision Insurance

Paid Time Off

Job summary

Reed Smith LLP seeks a detail-oriented document production specialist for its 24/7 university–level operations. The role handles word processing, data entry and clerical tasks across multiple offices, ensuring accurate and timely document completion.

You will format and revise memos, briefs, and agreements, manage TOA/TOC, and support time-entry and file management. The position demands strong typing, concentration, and reliability.

Qualifications

• High School diploma or equivalent required; college classes/business school preferred.
• Two years of experience with Microsoft Word; Excel and PowerPoint preferred.
• Knowledge of Mandarin, French and/or German is a plus.

Responsibilities

• Create and format documents from handwritten or marked-up sources via PDF or audio formats.
• Create and format Excel spreadsheets, PowerPoint presentations, TOA and TOC.
• Revise existing documents, spreadsheets and presentations.
• Enter timekeeper time into the accounting system as requested.
• Receive and distribute electronic faxes; perform database entry, editing, sorting, and reporting.
• Scan and save documents to Digital File; use Adobe Acrobat and related formats.
• Update contact lists; create electronic books/manuals using Adobe Acrobat.
• Transcribe digital dictation using various applications.

Skills

Typing 80 wpm

Word processing

Data entry

Attention to detail

Proofreading

Independent work

Handwriting deciphering

Education

High School diploma or equivalent

College-level classes or business school preferred

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

Job description

Position Summary

The Reed Smith Business Center is a 24/7 document production department. This position is responsible for the accurate completion of work submitted to the department from offices throughout the Firm. Responsibilities include an array of administrative support such as word processing, data entry, and other general clerical work. The essential functions listed below are not exhaustive and may be changed from time to time as necessary.

Job Duties And Responsibilities

• Creating and formatting documents from hand written or marked-up documents, via pdf or audio format including, but not limited to, memos, letters, charts, check requests, briefs, pleadings, agreements, deeds, leases, benefit plans, and other documents.
• Creating and formatting Excel spreadsheets, PowerPoint presentations, Table of Authorities (TOA), and Table of Contents (TOC).
• Revising previously created documents, spreadsheets, and presentations.
• Accurate entering of timekeeper time entry into the accounting system as requested.
• Receiving and distributing electronic faxes.
• Database entry, editing, sorting, and reporting.
• Scanning and saving documents to Digital File, as well as using Adobe Acrobat and other file formats such as tif, gif, and jpg.
• Updating contact lists.
• Creating electronic books/manuals using Adobe Acrobat.
• Transcribing digital dictation using various applications.

Requirements

Education: High School diploma or its equivalent. College-level classes or business school preferred.

Experience: Two years experience with Microsoft Word applications. Experience with Excel and PowerPoint preferred. Knowledge of Mandarin, French and/or German is a plus.

Skills

• Please Note: Selected candidates will be required to take online clerical tests for Microsoft Word, Microsoft Excel and Typing.
• Strong typing (80 wpm), formatting and proofreading skills, attention to detail, and ability to work independently. Excellent knowledge and usage of Microsoft Office. Must be able to decipher various handwriting styles. Requires high level of concentration to work on lengthy documents. Demonstrated ability to produce accurate work product and meet deadlines. An ability to understand and follow specific and detailed instructions.

Additional Information

Supervisory responsibilities: None

Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

Essential Job Functions

• Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
• Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
• Ability to communicate effectively.
• Ability to work extended hours/firm holidays as required to meet project, client, or business needs.

Working conditions Works remotely. Occasionally called upon to work hours in excess of your normal daily sche

This is a non-exempt position. The hourly wage range for this role is $19.71 to $29.67 per hour, with an estimated annual compensation range of $41,000 to $58,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

• Pittsburgh, Miami, Houston, Dallas, Atlanta – $19.71–$24.52 per hour (approximately $41,000–$51,000 annually based on expected hours)
• Chicago – $25.82–$29.67 per hour (approximately $47,000–$54,000 annually based on expected hours)
• Philadelphia – $22.60–$25.96 per hour (approximately $47,000–$54,000 annually based on expected hours)
• Washington, DC – $24.04–$27.88 per hour (approximately $50,000–$58,000 annually based on expected hours)

Available Shifts: Shift 1: Sunday–Thursday, 9:00 p.m.–5:30 a.m. ET

Shift 2: Tuesday–Saturday, 7:00 p.m.–3:30 a.m. ET

Employee Benefits Overview

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.