Remote Development & Executive Support Coordinator

National Parks Conservation Association; Washington (District of Columbia); On-site; USD 55,000 - 65,000; Full time

Job summary

National Parks Conservation Association (NPCA) is seeking a Senior Development Coordinator to support the Development team from a remote location in the US. The role focuses on executive support, portfolio coordination, donor activity tracking, and event logistics to advance fundraising goals.

The position offers a 32-hour work week with a four-day schedule, with core hours from 9:00 AM to 6:00 PM, and travel/meeting coordination as needed.

Qualifications

• Two to four years of experience in project coordination, operations, development administration, executive support, or a related field.
• Demonstrated ability to coordinate multiple complex projects and priorities simultaneously.
• Experience supporting senior leaders and managing highly confidential information.
• Strong organizational, planning, and follow-through skills.
• Excellent written and verbal communication skills.
• Experience with project management and collaboration platforms, including Asana or similar systems.
• Strong proficiency with Microsoft Office and Microsoft 365 applications.
• Experience with fundraising databases and nonprofit operations preferred.
• Ability to work effectively with a diverse group of colleagues, stakeholders, and partners.
• Commitment to NPCA’s mission, core values and NPCA’s Justice, Equity, Diversity, and Inclusion (JEDI) Statement of Intentions.

Responsibilities

• Provide administrative and operational support to the Vice President (VP) and Deputy Vice President of Development (DVP).
• Conduct and capture notes for bi-weekly portfolio strategy meetings and quarterly portfolio reviews with the VP and DVP. Track donor activity and communication and upload into fundraising CRM.
• Assist in preparing donor meeting materials, prospect summaries, background research requests, and fundraising strategy documents.
• Support event management and logistics, including annual signature dinner and smaller donor events.
• Assist with special projects and strategic initiatives as assigned.
• Schedule, take notes and track quarterly team check-ins and progress reviews related to departmental goals and objectives.
• Support development, tracking, and reporting of departmental 90-day priorities.
• Coordinate Development Management Team’s (DMT) recurring meetings, keeping departmental priorities, deadlines, and action items visible, current, and tracked to completion.
• Maintain a shared, up-to-date view of departmental projects and priorities within Asana so status and workload are visible to the DMT team.
• Manage AI-assisted meeting documentation for DMT and other Development meetings, including automated note-taking, takeaway summaries, action-item capture, and tracking of carry-over items between sessions.
• Support adoption and effective use of department technologies, including Asana, SharePoint, AI-enabled tools, and collaboration platforms.
• Support and maintain departmental systems, tools, and processes that enhance communication, transparency, and operational efficiency.
• Serve as a point of contact for Executive Office staff regarding development-related logistics and scheduling.
• Coordinate follow-up activities and task management resulting from Development Executive Office meetings, travel, and donor engagement activities.
• Coordinate executive travel planning, preparation, and follow-up processes for Development.
• Maintain travel workflows and task management systems within Asana.
• Coordinate preparation for Philanthropy Committee and Board meetings, tracking timelines and deadlines.
• Assemble meeting materials, briefing documents, presentations, agendas, and supporting resources.
• Track committee recommendations, action items, and follow-up responsibilities.
• Support communication and coordination between Development leadership and Executive Office stakeholders.
• Coordinate onboarding and offboarding processes for Development staff.
• Maintain SharePoint organization and structure for Development-wide operational and administrative resources.
• Maintain department templates, guides, and operational documentation.
• Coordinate department meetings, retreats, and other internal activities as assigned.
• Support department administration like ordering department supplies, coordinating cards/gifts for staff milestones, etc.
• Support special projects and department-wide initiatives.
• Promote effective communication, collaboration, and information sharing across Development teams.

Skills

Project coordination

Operations

Executive support

Asana

SharePoint

Microsoft Office

Fundraising databases

Tools

Asana

SharePoint

AI-enabled tools

Job description

National Parks Conservation Association (NPCA) is seeking a Senior Development Coordinator to support the Development team from a remote location in the US. The role focuses on executive support, portfolio coordination, donor activity tracking, and event logistics to advance fundraising goals.

The position offers a 32-hour work week with a four-day schedule, with core hours from 9:00 AM to 6:00 PM, and travel/meeting coordination as needed.