Remote CRE Transaction Coordinator | Ops & Reporting

Colliers; United States; Remote; USD 64,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

401k with employer match

Paid time off

Job summary

Colliers in the United States is seeking a Transaction Coordinator to support occupier portfolio management and transaction administration. You will work with Transaction Managers, Lease Administration, Finance, and client teams to ensure efficient, accurate transaction processing throughout the lifecycle.

The role focuses on data management, reporting, budgeting, and cross-functional coordination to drive successful outcomes for enterprise clients.

Qualifications

• 2-4 years of commercial real estate, lease administration, project coordination, operations, procurement, finance, or corporate real estate experience.
• Strong Excel and reporting capabilities.
• Experience coordinating with multiple stakeholders and deadlines.

Responsibilities

• Support execution of lease acquisitions, renewals, relocations, expansions, dispositions, and other transaction activities.
• Coordinate transaction milestones, critical dates, approvals, and deliverables throughout the lifecycle.
• Maintain transaction records, documentation, and audit trails in client and Colliers systems.
• Facilitate document routing, approval processes, and execution tracking.
• Ensure transaction files are complete, organized, and compliant with governance requirements.
• Maintain accurate transaction pipeline reports and status trackers.
• Update portfolio management systems and transaction databases.
• Support preparation of transaction summaries, executive reports, and client updates.
• Track transaction activity, portfolio changes, and lease events.
• Monitor data integrity and resolve discrepancies.
• Assist with transaction budgeting, PO management, invoicing, and financial tracking.
• Support commission tracking, closeout documentation, and revenue reporting.
• Coordinate with Finance on reporting requirements.
• Assist in monitoring account financial performance metrics.
• Serve as day-to-day coordination resource for stakeholders and client contacts.
• Schedule meetings, governance calls, and project discussions.
• Prepare meeting materials and transaction summaries.
• Respond to inquiries regarding transaction status and reporting.
• Support implementation of transaction management processes and best practices.
• Assist with annual planning, portfolio reviews, and governance initiatives.
• Identify opportunities to improve reporting efficiency and data quality.
• Support special projects and strategic initiatives.
• Contribute to continuous improvement across the platform.
• Collaborate with Transaction Managers, Account Directors, Lease Administration, Project Management, Finance, Procurement, Workplace Strategy, and Occupancy Planning teams.
• Maintain relationships across client and internal teams.
• Review documentation for completeness and accuracy.
• Assist with compliance, audits, and quality reviews.
• Monitor critical dates and escalation items to mitigate risk.
• Ensure reporting reflects current transaction information.

Skills

Stakeholder coordination

Analytical skills

Communication

Attention to detail

Tools

Excel

Reporting tools

Job description

Colliers in the United States is seeking a Transaction Coordinator to support occupier portfolio management and transaction administration. You will work with Transaction Managers, Lease Administration, Finance, and client teams to ensure efficient, accurate transaction processing throughout the lifecycle.

The role focuses on data management, reporting, budgeting, and cross-functional coordination to drive successful outcomes for enterprise clients.