Remote Construction Operations & Admin Coordinator

20Four7Va.Test; United States; Remote; USD 21,000 - 41,000; Part time

Benefits offered by this job

Weekly payments

Free training and upskilling

Open roles

Community support

Flexible scheduling

Job summary

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. The VA will work closely with the client to keep project information organized and support day-to-day back-office tasks in construction operations and administration.

Ideal candidates are highly organized, detail-oriented, and comfortable using AI tools to streamline workflows.

Qualifications

• Previous administrative, operations, or project coordination experience required.
• Construction industry experience strongly preferred.
• Experience supporting contractors, builders, subcontractors, or construction projects preferred.
• Estimating, takeoff, bid coordination, or procurement experience is a strong plus.
• Familiarity with subcontractor compliance documentation is a plus.
• Strong spreadsheet, file-management, and organizational skills.
• Strong written and verbal English communication.
• Comfortable learning company-specific construction processes and terminology.
• Experience using ChatGPT, Claude, or similar AI tools preferred.

Responsibilities

• Process invoices and vendor documentation and route to bookkeeper.
• Track subcontractor compliance and COIs, W‑9s, and related records.
• Support permit applications and inspections, and monitor related documentation.
• Assist with estimating, takeoffs, and bid coordination.
• Place material orders with approved vendors and track deliveries.
• Maintain organized project folders and project schedules in Monday.com and Google Drive.
• Communicate with client and team via Gmail and Slack.

Skills

Admin/Operations

Project coordination

Construction experience

English communication

AI tools usage

Detail-oriented

Tools

Monday.com

Gmail

Google Drive

Slack

Job description

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. The VA will work closely with the client to keep project information organized and support day-to-day back-office tasks in construction operations and administration.

Ideal candidates are highly organized, detail-oriented, and comfortable using AI tools to streamline workflows.