Remote Congress Event Logistics Coordinator

Veeva Systems; Boston (MA); On-site; USD 70,000 - 140,000; Full time

Benefits offered by this job

Medical, dental, vision

Flexible PTO

Retirement programs

Charitable giving program

Job summary

Veeva Systems is a mission-driven organization empowering life sciences with cloud solutions and flexible work options. The coordinator role focuses on day-to-day congress engagement logistics, coordinating requests, and ensuring successful engagements across teams.

You’ll partner with customers, thought leaders, and vendors, providing on-site support and reporting post-congress activities. Travel up to 40% is expected in this fast-paced environment.

Qualifications

• 2+ years of experience in event coordination, congress management, customer operations, or project coordination.

Responsibilities

• Manage congress engagement logistics from planning through execution.
• Coordinate meeting requests, updates, schedule changes, and attendee communications.
• Maintain accurate engagement records and tracking systems.
• Monitor action items and follow-up activities across multiple teams.
• Serve as a primary operational contact for assigned congress programs.
• Coordinate room schedules, meeting logistics, and attendee requirements.
• Support thought leader and employee communications.
• Troubleshoot logistical issues and escalate risks when necessary.
• Provide on-site support during congress execution.
• Create and provide reporting, reconciliation, and post-congress activities.
• Support multiple therapeutic areas, teams, and engagement programs within customer accounts.

Skills

Event coordination

Stakeholder management

Project coordination

Communication

Travel readiness

Tools

CRM systems

Scheduling platforms

Event technologies

Job description

Veeva Systems is a mission-driven organization empowering life sciences with cloud solutions and flexible work options. The coordinator role focuses on day-to-day congress engagement logistics, coordinating requests, and ensuring successful engagements across teams.

You’ll partner with customers, thought leaders, and vendors, providing on-site support and reporting post-congress activities. Travel up to 40% is expected in this fast-paced environment.