Remote Calendar Coordinator - Scheduling Expert

Talentoma; Richmond (VA); Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Fully remote work

Onboarding and training

Regular team check-ins

Skill development in scheduling tools

Health coverage, paid leave, 401(k), M

Job summary

Talentoma is seeking a Calendar Specialist to manage requests, verify availability, and issue clear calendar updates. This fully remote role supports a busy administrative team and collaborates with requesters, organizers, staff, and external participants.

You will review requests, coordinate with Outlook, send invitations, monitor responses, and escalate conflicts to the team lead when needed. A high school diploma and 1–2 years of calendar coordination are preferred; the position requires a

Qualifications

• 1–2 years of calendar coordination, scheduling, or related administrative experience preferred.
• Familiarity with shared calendars, recurring appointments, and reminders.
• Clear written and verbal communication for explaining appointment options and confirming changes.
• Ability to learn scheduling procedures and apply them consistently.
• Authorization to work in the United States.
• Reliable computer, high-speed internet, and quiet workspace.

Responsibilities

• Review incoming scheduling requests, identify purpose, and check information sufficiency.
• Verify names, contact details, duration, availability, and format before scheduling.
• Compare available times in Outlook and avoid overlapping appointments.
• Offer appointment options, explain constraints, and confirm agreement before sending invites.
• Prepare invitations with dates, participants, details, and connection info.
• Monitor responses, send reminders, and follow up on conflicts.
• Handle changes and cancellations, reflecting latest instructions.
• Escalate unresolved conflicts or out-of-procedure requests to the team lead with options.
• Record status, changes, questions, and final confirmations for continuity.
• Close requests after updates and ensure timely communication and notes.

Skills

Calendar coordination

Scheduling

Administrative communication

Verbal communication

Written communication

Attention to detail

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Job description

Talentoma is seeking a Calendar Specialist to manage requests, verify availability, and issue clear calendar updates. This fully remote role supports a busy administrative team and collaborates with requesters, organizers, staff, and external participants.

You will review requests, coordinate with Outlook, send invitations, monitor responses, and escalate conflicts to the team lead when needed. A high school diploma and 1–2 years of calendar coordination are preferred; the position requires a