Remote Calendar Coordinator: Scheduling & Inbox Management

Sales Match; Richmond (VA); Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Fully remote work

Structured onboarding

Regular team check-ins

Skills development

Health coverage

Paid leave

401(k)

Maternity leave

Stipends

Job summary

Sales Match is seeking a Calendar Specialist to manage scheduling requests, confirm appointments, and keep participants informed with clear updates. This fully remote role is based in Virginia and requires a 40-hour work week with varying shift times.

You will review requests, verify details, and coordinate with organizers and attendees using Outlook and calendar systems, ensuring accuracy, timely follow-up, and smooth scheduling operations.

Qualifications

• High school diploma or equivalent.
• 1–2 years calendar coordination, scheduling, or related administrative experience preferred.
• Familiarity with shared calendars, recurring appointments, participant responses, reminders, and the effects of changes.
• Working knowledge of scheduling software, invitation settings, and email-based coordination.
• Clear written and verbal communication for explaining appointment options and confirming changes.
• Ability to compare availability, recognize conflicts, and determine when leadership must decide.
• Careful handling of participant contact information and internal meeting details.
• Reliable computer, high-speed internet, and quiet workspace; available for 40-hour weekly commitment.
• Authorization to work in the United States.

Responsibilities

• Review incoming scheduling requests, identify purpose, and check information availability.
• Verify names, contact details, duration, availability, and format before scheduling.
• Compare open times using calendar systems to avoid overlaps.
• Offer appointment options, explain constraints, and confirm agreements before invitations.
• Prepare calendar invitations with accurate dates, participants, and details.
• Monitor responses, send reminders, and follow up when availability is unclear.
• Handle changes and cancellations, notifying affected participants and updating entries.
• Escalate unresolved conflicts to the team lead with concise options.
• Record status and notes to keep colleagues informed.
• Close completed requests after providing updates and ensuring timeliness.

Skills

Calendar coordination

Scheduling software

Communication

Attention to detail

Remote work tools

Education

High school diploma

Tools

Microsoft Outlook

Calendar software

Email management

Job description

Sales Match is seeking a Calendar Specialist to manage scheduling requests, confirm appointments, and keep participants informed with clear updates. This fully remote role is based in Virginia and requires a 40-hour work week with varying shift times.

You will review requests, verify details, and coordinate with organizers and attendees using Outlook and calendar systems, ensuring accuracy, timely follow-up, and smooth scheduling operations.