Remote Bilingual Spanish–English Executive Assistant

Vitalitybss; United States; Remote; USD 42,000 - 58,000; Full time

Benefits offered by this job

PF + Gratuity as per compliance

Job summary

Vitalitybss is seeking a Spanish Executive to support US-based clients remotely. The role involves professional communication via email, phone, and messaging, handling queries, and coordinating client intakes and scheduling.

You will prepare and format documents, manage client files, and ensure data entry accuracy while maintaining strict confidentiality. Proficiency in MS Word, Excel, and Outlook is required; shift hours are IST-based night-time, with comparable flexibility.

Qualifications

• Fluency in both Spanish and English (speaking, listening, reading, and writing).
• Spanish language certification to demonstrate proficiency.
• Proficiency in Microsoft Word, Excel, and Outlook for emails and task management.
• Accurate data entry with attention to detail.
• Strong ability to organize, retrieve, and manage client documents.

Responsibilities

• Interact with US-based clients via email, phone, and messaging platforms.
• Address client queries and provide timely updates.
• Schedule appointments and manage client intakes over the phone.
• Coordinate with clients to confirm schedules and handle rescheduling.
• Assist in preparing, proofreading, and formatting documents per client requirements.
• Use client-specific software for data entry and records management.
• Ensure data accuracy and confidentiality in line with privacy standards.
• Handle administrative tasks related to client interactions and document management.
• Ensure timely follow-up on pending tasks and deadlines.

Skills

Bilingual Spanish-English

Spanish Certification

Data entry

Document management

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Vitalitybss is seeking a Spanish Executive to support US-based clients remotely. The role involves professional communication via email, phone, and messaging, handling queries, and coordinating client intakes and scheduling.

You will prepare and format documents, manage client files, and ensure data entry accuracy while maintaining strict confidentiality. Proficiency in MS Word, Excel, and Outlook is required; shift hours are IST-based night-time, with comparable flexibility.