Bilingual Administrative Assistant

BruntWork; United States; Remote; MXN 180,000 - 300,000; Full time

Benefits offered by this job

Health insurance

Remote work from home

Job summary

BruntWork is seeking a highly organized Bilingual Administrative Assistant fluent in Spanish and English to support daily operations. The role is full-time, remote, with a schedule of 8:00 AM – 5:00 PM EST.

Immediate hiring and health insurance eligibility for locations are available. Responsibilities include client communication via WhatsApp and calls, scheduling, real-time data management in Google Sheets, email management, and invoicing.

Qualifications

• Fully bilingual in Spanish and English, both written and spoken.
• Exceptional responsiveness with rapid communication via WhatsApp and phone.
• Proficient with Google Workspace (Sheets, Docs, Gmail) and CRM/scheduling software.
• Basic understanding of invoicing processes and data entry precision.
• Strong organizational skills with multitasking and prioritization under pressure.
• Permanent work from home.
• Immediate hiring.
• Health Insurance Coverage for eligible locations.

Responsibilities

• Provide immediate, fast-response support via WhatsApp and professionally manage incoming client calls.
• Handle client appointments, scheduling, and calendar updates using our operational software.
• Maintain and update Google Sheets in real-time with accurate dates, client data, and status updates pulled from our primary software.
• Monitor, organize, and draft responses for central email accounts.
• Generate, send, and track client invoices accurately.

Skills

Bilingual Spanish-English

Strong organizational skills

Multitasking ability

Fast response communication

Tools

Google Workspace

CRM software

Job description

We are seeking a highly organized, proactive, and fast-paced Bilingual Administrative Assistant fluent in Spanish and English to support our daily operations. The ideal candidate will serve as a key point of contact for clients, managing real-time communications, client scheduling, data management, and core administrative tasks.

Schedule: 8:00 AM - 5:00 PM EST; Full-time role

Responsibilities:

• Provide immediate, fast-response support via WhatsApp and professionally manage incoming client calls.


• Handle client appointments, scheduling, and calendar updates using our operational software.


• Maintain and update Google Sheets in real-time with accurate dates, client data, and status updates pulled from our primary software.


• Monitor, organize, and draft responses for central email accounts.


• Generate, send, and track client invoices accurately.

Requirements:

• Fully bilingual in Spanish and English, both written and spoken.


• Exceptional responsiveness with a strong emphasis on rapid communication (especially via WhatsApp and phone).


• Proficient with Google Workspace (Google Sheets, Docs, Gmail) and CRM/scheduling software platforms.


• Basic understanding of invoicing processes and data entry precision.


• Strong organizational skills with the ability to multitask, prioritize urgent client inquiries, and maintain high accuracy under pressure.


• Permanent work from home


• Immediate hiring


• Health Insurance Coverage for eligible locations