Spanish Executive

Vitalitybss; United States; Remote; USD 42,000 - 58,000; Full time

Benefits offered by this job

PF + Gratuity as per compliance

Job summary

Vitalitybss is seeking a Spanish Executive to support US-based clients remotely. The role involves professional communication via email, phone, and messaging, handling queries, and coordinating client intakes and scheduling.

You will prepare and format documents, manage client files, and ensure data entry accuracy while maintaining strict confidentiality. Proficiency in MS Word, Excel, and Outlook is required; shift hours are IST-based night-time, with comparable flexibility.

Qualifications

• Fluency in both Spanish and English (speaking, listening, reading, and writing).
• Spanish language certification to demonstrate proficiency.
• Proficiency in Microsoft Word, Excel, and Outlook for emails and task management.
• Accurate data entry with attention to detail.
• Strong ability to organize, retrieve, and manage client documents.

Responsibilities

• Interact with US-based clients via email, phone, and messaging platforms.
• Address client queries and provide timely updates.
• Schedule appointments and manage client intakes over the phone.
• Coordinate with clients to confirm schedules and handle rescheduling.
• Assist in preparing, proofreading, and formatting documents per client requirements.
• Use client-specific software for data entry and records management.
• Ensure data accuracy and confidentiality in line with privacy standards.
• Handle administrative tasks related to client interactions and document management.
• Ensure timely follow-up on pending tasks and deadlines.

Skills

Bilingual Spanish-English

Spanish Certification

Data entry

Document management

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Job Title: Spanish Executive

Location: Remote

Roles and Responsibilities:

• Working with US Based Clients (Law firms/medical practitioners)
• Communicate professionally with US-based clients via email, phone calls, and messaging platforms.
• Address client queries, provide updates, and resolve concerns promptly and efficiently.
• Schedule appointments and manage client intakes over the phone, ensuring accuracy and timeliness.
• Coordinate with clients to confirm schedules and manage rescheduling requests, if any.
• Assist in preparing, proofreading, and formatting documents as per client requirements.
• Work with client-specific software for data entry, updates, and management of records.
• Ensure all data is entered accurately and is compliant with confidentiality and privacy standards.
• Handle administrative tasks related to client interactions and document management.
• Ensure timely follow-up on pending tasks and deadlines.

Desired Candidate Profile:

Essential Qualifications:

• Bilingual Proficiency: Fluency in both Spanish and English (speaking, listening, reading, and writing).
• Spanish Certification: Must hold a certification in the Spanish language to demonstrate proficiency.
• Technical Skills: Proficiency in Microsoft Word, Excel, and Outlook for emails and task management.
• Data Entry Expertise: Accurate and efficient data entry skills with attention to detail.
• Document Management: Strong ability to manage, organize, and retrieve client files and documents effectively.

Soft Skills:

• Excellent communication and interpersonal skills to build and maintain client relationships.
• Strong organizational and time-management skills to handle multiple tasks and meet deadlines.
• Problem-solving mindset with the ability to work independently and as part of a team.

Shift Time: 9:00pm to 6:00am or 10:00pm to 7:00am IST or 7:00pm to 4:00am IST.

Perks and Benefits :

• PF + Gratuity as per compliance