Remote Bid & Contracts Administrator

Acosta; United States; Remote; USD 55,000 - 70,000; Full time

Job summary

Acosta is seeking a Bid Coordinator to coordinate bids and manage contracts with agencies, schools, and military. Responsibilities include researching products, negotiating, and maintaining bid pricing, while ensuring on-time performance and accurate distribution of bid materials.

The role requires 2–3 years in administrative or contract-related work, strong Excel/Office skills, and the ability to collaborate with cross-functional teams.

Qualifications

• 2-3 years of administrative, sales support, contract administration, purchasing, customer service, or related experience.
• Experience supporting bids, pricing, proposals, or contracts preferred.

Responsibilities

• Coordinate bid process from solicitation through implementation.
• Maintain bid files, contract records, pricing documentation, and databases.
• Track renewals, amendments, and customer requirements.
• Maintain pricing templates and contract pricing records.
• Prepare recurring reports and spreadsheets supporting bid activity.
• Verify pricing accuracy within systems.
• Respond to customer and manufacturer inquiries.
• Assist with issue resolution regarding pricing and contract administration.
• Support vendor sample billing and related activities.
• Partner with purchasing and supply chain teams to support awarded business.
• Provide backup support for National Accounts and related functions.

Skills

Attention to Detail

Customer Focus

Planning and Organizing

Communication

Teamwork and Collaboration

Problem Solving

Time Management

Technology Proficiency

Education

High School Diploma or GED

Associate Degree in Business Administration

Tools

Excel

Word

Outlook and Teams

Job description

Acosta is seeking a Bid Coordinator to coordinate bids and manage contracts with agencies, schools, and military. Responsibilities include researching products, negotiating, and maintaining bid pricing, while ensuring on-time performance and accurate distribution of bid materials.

The role requires 2–3 years in administrative or contract-related work, strong Excel/Office skills, and the ability to collaborate with cross-functional teams.