Construction Contracts Administrator

ACCO Engineered Systems; Pasadena (CA); On-site; USD 8,472,000 - 10,849,000; Full time

Job summary

ACCO Engineered Systems is seeking a Contract Administrator in Pasadena, CA to coordinate contracts, subcontracts, and related documents. You will manage bonds, insurance certificates, and preliminary notices while ensuring compliance and project alignment.

Ideal candidates have a bachelor's degree and 3+ years of contract administration, with strong MS Excel, Word, and Bluebeam skills, and a detail-oriented, communicative, and organized approach.

Qualifications

• Bachelor's degree is required.
• Minimum of 3 years of administrative experience working with contracts, documents, or legal compliance.
• Proficient in MS Excel functionality and MS Word; proficient with PDF writable software (Bluebeam).

Responsibilities

• Read, analyze, and review contracts from owners and general contractors for proper documentation.
• Prepare contract clarification and return letters with approvals and scope clarifications.
• Prepare exhibits for subcontracts, including payroll and wrap/OCIP enrollments.
• Order and maintain bid bonds, payment bonds, and related bonds and information.
• Request and issue insurance certificates per requirements and develop billing instructions.
• Gather documentation for preliminary notices.
• Assist with lease maintenance and provide contract processing backup.
• Perform other duties as assigned.

Skills

MS Excel

MS Word

Bluebeam

Attention to detail

Communication

Organization

Self-motivation

Education

Bachelor's degree

3+ years administrative/contracts experience

Construction contract administration experience

Tools

Bluebeam

PDF editing

MS Excel

Job description

ACCO Engineered Systems is seeking a Contract Administrator in Pasadena, CA to coordinate contracts, subcontracts, and related documents. You will manage bonds, insurance certificates, and preliminary notices while ensuring compliance and project alignment.

Ideal candidates have a bachelor's degree and 3+ years of contract administration, with strong MS Excel, Word, and Bluebeam skills, and a detail-oriented, communicative, and organized approach.