Bid Administration Team

Acosta, Inc.; Jacksonville (FL); Remote; USD 26,000 - 30,000; Full time

Job summary

CORE Foodservice is seeking a Bid Coordinator to coordinate bids and maintain contracts with agencies, schools, and military. Research products, negotiate, solicit fixed bid pricing, and manage bid contracts for on-time performance and correct distribution.

Requires 2-3 years in admin/sales support or contract administration. Fully remote in the United States; based in the U.S. and eligible to work without sponsorship. Salary range $19–$22 per hour.

Qualifications

• High School Diploma or GED.
• Preferred: Associate Degree in Business Administration, Supply Chain, Finance, Marketing, or related field.
• Equivalent experience may be substituted.

Responsibilities

• Coordinate bid process from solicitation through implementation.
• Maintain bid files, contract records, pricing documentation, and databases.
• Track renewals, amendments, and customer requirements.
• Maintain pricing templates and contract pricing records.
• Prepare recurring reports and spreadsheets supporting bid activity.
• Verify pricing accuracy within systems.
• Respond to customer and manufacturer inquiries.
• Assist with issue resolution regarding pricing and contract administration.
• Support vendor sample billing and related activities.
• Partner with purchasing and supply chain teams to support awarded business.
• Provide backup support for National Accounts and related functions.

Skills

Attention to Detail

Customer Focus

Planning and Organizing

Communication

Teamwork

Problem Solving

Time Management

Technology Proficiency

Education

High School Diploma or GED

Associate Degree in Business Administration, Supply Chain, Finance, Marketing, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

DESCRIPTION

The Bid Coordinator is responsible for coordinating bids and maintaining contracts with various agencies, schools, and military. Researching products, negotiating, and soliciting fixed bid pricing, capturing, and maintaining bid contracts. Manage awarded bids and communicate with procurement for on time performance and guarantee timely distribution at correct bid.

RESPONSIBILITIES

Essential Duties and Responsibilities

Bid and Contract Administration

• Coordinate bid process from solicitation through implementation.
• Maintain bid files, contract records, pricing documentation, and databases.
• Track renewals, amendments, and customer requirements.

Pricing and Reporting

• Maintain pricing templates and contract pricing records.
• Prepare recurring reports and spreadsheets supporting bid activity.
• Verify pricing accuracy within systems.

Customer and Vendor Support

• Respond to customer and manufacturer inquiries.
• Assist with issue resolution regarding pricing and contract administration.
• Support vendor sample billing and related activities.

Cross Functional Coordination

• Partner with purchasing and supply chain teams to support awarded business.
• Provide backup support for National Accounts and related functions.

QUALIFICATIONS

Education Requirements

Required:

High School Diploma or GED.

Preferred:

Associate Degree in Business Administration, Supply Chain, Finance, Marketing, or related field.

Equivalent experience may be substituted.

Work Experience Requirements

• 2-3 years of administrative, sales support, contract administration, purchasing, customer service, or related experience.
• Experience supporting bids, pricing, proposals, or contracts preferred. Foodservice industry experience preferred.

Competencies

• Attention to Detail
• Customer Focus
• Planning and Organizing
• Communication
• Teamwork and Collaboration
• Problem Solving
• Time Management
• Technology Proficiency

Knowledge, Skills and Abilities

• Intermediate Microsoft Excel, Word, Outlook and Teams skills.
• Ability to calculate percentages, discounts, and pricing adjustment
• Strong organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently within established procedures.

Travel Requirement

Minimal travel required. Estimated travel up to 5% for meetings, training, or business support activities.

This position is fully remote; however, applicants must be based in the United States and authorized to work in the U.S. without current or future employer sponsorship.

ABOUT US

CORE Foodservice is a part of Acosta Group – a collective of the industry’s most trusted retail, marketing and foodservice agencies reimagining the way people connect with brands at every point in their shopping journey.

CORE Foodservice is revolutionizing the North American foodservice industry. With over 60 offices, we are a dynamic team dedicated to navigating the evolving landscape of foodservice operations. Our mission? To seamlessly connect top-tier brands with consumers wherever they eat away from home – think ballparks, restaurants, schools and more. As the industry's premier foodservice sales agency, we drive demand, forge invaluable relationships, and accelerate growth across every dining destination.

At CORE Foodservice, we empower our employees to focus on what they love, fostering a culture where happy people drive remarkable outcomes. Our leaders are highly engaged, getting into the field and setting the example for pushing boundaries and innovation. Empowerment is our cornerstone; we believe in creating an environment where every voice is heard, and every idea valued. Join us in shaping the future of foodservice, where dedication and innovation meet opportunity.

Acosta Group is an equal opportunity employer and will ensure that applicants with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed, please contact [e-mail]. Be sure to include "Applicant Accommodation" in the subject of your email to expedite the request.

Acosta Group believes in good faith that the minimum and maximum annual salary or hourly compensation range for this opportunity is accurate and reasonable at the time of posting.

The Acosta Group utilizes E-Verify for validating the ability to work in the United States for all job candidates. If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work. Employer Resources (e-verify.gov)

Acosta, and its subsidiaries, is an Equal Opportunity Employer

Job Category: Administration

Position Type: Full time

Business Unit: Foodservice

Salary Range: $19.00 - $22.00

Company: The CORE Group-Payroll, LLC

Req ID: 41047

Employer Description: US_CORE_FS_EMP_DESC