Bid Administration Team

Acosta; United States; Remote; USD 55,000 - 70,000; Full time

Job summary

Acosta is seeking a Bid Coordinator to coordinate bids and manage contracts with agencies, schools, and military. Responsibilities include researching products, negotiating, and maintaining bid pricing, while ensuring on-time performance and accurate distribution of bid materials.

The role requires 2–3 years in administrative or contract-related work, strong Excel/Office skills, and the ability to collaborate with cross-functional teams.

Qualifications

• 2-3 years of administrative, sales support, contract administration, purchasing, customer service, or related experience.
• Experience supporting bids, pricing, proposals, or contracts preferred.

Responsibilities

• Coordinate bid process from solicitation through implementation.
• Maintain bid files, contract records, pricing documentation, and databases.
• Track renewals, amendments, and customer requirements.
• Maintain pricing templates and contract pricing records.
• Prepare recurring reports and spreadsheets supporting bid activity.
• Verify pricing accuracy within systems.
• Respond to customer and manufacturer inquiries.
• Assist with issue resolution regarding pricing and contract administration.
• Support vendor sample billing and related activities.
• Partner with purchasing and supply chain teams to support awarded business.
• Provide backup support for National Accounts and related functions.

Skills

Attention to Detail

Customer Focus

Planning and Organizing

Communication

Teamwork and Collaboration

Problem Solving

Time Management

Technology Proficiency

Education

High School Diploma or GED

Associate Degree in Business Administration

Tools

Excel

Word

Outlook and Teams

Job description

Description

The Bid Coordinator is responsible for coordinating bids and maintaining contracts with various agencies, schools, and military. Researching products, negotiating, and soliciting fixed bid pricing, capturing, and maintaining bid contracts. Manage awarded bids and communicate with procurement for on time performance and guarantee timely distribution at correct bid.

Responsibilities

Essential Duties and Responsibilities

Bid and Contract Administration

• Coordinate bid process from solicitation through implementation.
• Maintain bid files, contract records, pricing documentation, and databases.
• Track renewals, amendments, and customer requirements.

Pricing and Reporting

• Maintain pricing templates and contract pricing records.
• Prepare recurring reports and spreadsheets supporting bid activity.
• Verify pricing accuracy within systems.

Customer and Vendor Support

• Respond to customer and manufacturer inquiries.
• Assist with issue resolution regarding pricing and contract administration.
• Support vendor sample billing and related activities.

Cross Functional Coordination

• Partner with purchasing and supply chain teams to support awarded business.
• Provide backup support for National Accounts and related functions.

Qualifications

Education Requirements

Required: High School Diploma or GED.

Preferred: Associate Degree in Business Administration, Supply Chain, Finance, Marketing, or related field.

Equivalent experience may be substituted.

Work Experience Requirements

• 2-3 years of administrative, sales support, contract administration, purchasing, customer service, or related experience.
• Experience supporting bids, pricing, proposals, or contracts preferred. Foodservice industry experience preferred.

Competencies

• Attention to Detail
• Customer Focus
• Planning and Organizing
• Communication
• Teamwork and Collaboration
• Problem Solving
• Time Management
• Technology Proficiency

Knowledge, Skills and Abilities

• Intermediate Microsoft Excel, Word, Outlook and Teams skills.
• Ability to calculate percentages, discounts, and pricing adjustment
• Strong organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently within established procedures.

Travel Requirement

Minimal travel required. Estimated travel up to 5% for meetings, training, or business support activities.

This position is fully remote; however, applicants must be based in the United States and authorized to work in the U.S. without current or future employer sponsorship.