Remote ARC Specialist — Legal Docs & Admin Support

Ala Mn; Northern (KY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

HSA

FSA

401(k)

Paid time off

Sick leave

Paid holidays

Employee assistance program

Job summary

Ballard Spahr is seeking an Administrative Resources Center Specialist to provide document production and clerical support across the firm. You will handle complex legal documents, prepare merged letters, and create fillable PDFs, collaborating with ARC colleagues for firm-wide efficiency.

The role requires strong MS Office skills, high attention to detail, and the ability to work with minimal supervision, including after-hours flexibility as needed.

Qualifications

• High school diploma or equivalent; college degree or certificate preferred.
• At least 3 years of experience in a law firm practice support role or with advanced MS applications.
• Typing speed of 70 wpm with high accuracy; ability to work with minimal supervision.

Responsibilities

• Prepare and process correspondence, memoranda, and complex legal documents.
• Create/update tables of contents and authorities; revise documents with blacklines and track changes.
• Convert information to Word, Excel, or PowerPoint; prepare fillable PDF forms.
• Prepare merged documents, letters, and labels; collaborate across ARC offices.

Skills

Growth mindset

Communication

Detail-oriented

Microsoft Office

Teamwork

Education

High school diploma or equivalent

College degree or business school certificate preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

PDF Forms

Job description

Ballard Spahr is seeking an Administrative Resources Center Specialist to provide document production and clerical support across the firm. You will handle complex legal documents, prepare merged letters, and create fillable PDFs, collaborating with ARC colleagues for firm-wide efficiency.

The role requires strong MS Office skills, high attention to detail, and the ability to work with minimal supervision, including after-hours flexibility as needed.