Remote AP Specialist | Precise Invoicing & PO Matching

Topstep; Chicago (IL); Hybrid; USD 43,000 - 50,000; Full time

Benefits offered by this job

Holidays

Family leave

401k match

Health coverage

Dental & Vision

Performance bonus

Vacation premium

Referral bonus

Food budget

Wellness budget

Job summary

Topstep is seeking an Accounts Payable Specialist to ensure accurate and timely processing of vendor invoices from receipt to payment. You will match invoices to supporting docs, code to GL accounts, and enter data in Bill.com and NetSuite.

Work closely with vendors to resolve discrepancies, support payments, and maintain organized records for audit readiness within a close-knit finance team. The role requires attention to detail, sound judgment, and the ability to manage multiple invoices and

Qualifications

• High school diploma required; Associate or Bachelor’s in Accounting/Finance preferred.
• 1–3+ years in accounts payable or general accounting.
• Experience matching invoices to purchase orders and receiving docs.
• Proficiency with NetSuite, Bill.com, and Excel.

Responsibilities

• Receive and sort vendor invoices, physical or electronic.
• Validate invoices against POs, contracts, and receipts.
• Enter invoice data into Bill.com and NetSuite.
• Verify entries to prevent errors, miscoding, duplicates.
• Communicate with vendors to resolve discrepancies.
• Prepare and process payments per terms and approvals.
• Maintain audit-ready records and supporting docs.

Skills

Attention to detail

Communication

Independent work

Financial data entry

Multi-invoice management

Process improvement

Education

High school diploma

Associate or Bachelor’s preferred

Tools

NetSuite

Bill.com

Microsoft Excel

Job description

Topstep is seeking an Accounts Payable Specialist to ensure accurate and timely processing of vendor invoices from receipt to payment. You will match invoices to supporting docs, code to GL accounts, and enter data in Bill.com and NetSuite.

Work closely with vendors to resolve discrepancies, support payments, and maintain organized records for audit readiness within a close-knit finance team. The role requires attention to detail, sound judgment, and the ability to manage multiple invoices and