Accounts Payable Specialist

Topsteptrader; Chicago (IL); Hybrid; USD 43,000 - 50,000; Full time

Benefits offered by this job

Company-paid holidays

Family leave

401(k) matching

Health, dental, and vision insurance

Groceries budget

Job summary

Topsteptrader is seeking an Accounts Payable Specialist to ensure accurate and timely processing of vendor invoices from receipt to payment. You will perform three-way matching, code to GL accounts, and enter data in Bill.com and NetSuite, while resolving discrepancies with vendors and supporting internal audits.

In a close-knit finance team, you will manage multiple invoices, adhere to approval workflows, and maintain audit-ready records.

Qualifications

• 1–3+ years in accounts payable or general accounting.
• Experience matching invoices to purchase orders and receiving docs.
• Familiarity with GL coding and cost center allocations.
• Proficiency with Bill.com, NetSuite or similar ERP software.

Responsibilities

• Receive and process vendor invoices and validate against POs and receipts.
• Enter and code invoice data in Bill.com and NetSuite.
• Ensure accurate entries to prevent errors and duplicates.
• Communicate with vendors to resolve discrepancies and obtain missing info.
• Process payments per terms and approval workflows.
• Maintain organized records for audits and internal controls.

Skills

Three-way match

Attention to detail

Vendor communication

Time management

Data entry accuracy

Education

High school diploma

Associate’s degree in Accounting/Finance

Bachelor’s degree in Accounting/Finance

Tools

NetSuite

Bill.com

Microsoft Excel

Job description

Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices from receipt through payment. This role ensures invoices are properly matched to supporting documentation, coded to the correct GL accounts and departments, and entered into the accounting system free of errors or duplicates. The Accounts Payable Specialist works closely with vendors to resolve discrepancies, supports the payment process, and maintains organized records to support internal controls and audit requests. This role requires strong attention to detail, sound judgment, and the ability to work independently within a close-knit finance team.

Key Responsibilities

• Receive and sort incoming vendor invoices, whether received physically or electronically.
• Validate invoice details against purchase orders, contracts, and confirmation of goods or services received.
• Enter invoice data into the accounting system (Bill.com and NetSuite), including line items, amounts, GL codes, and departments.
• Verify entries prior to processing to prevent errors, miscoding, or duplicate payments.
• Communicate with vendors to research and resolve discrepancies or missing information.
• Prepare and process payments for approved invoices in accordance with payment terms and approval workflows.
• Maintain accurate, well-organized records and provide supporting documentation for internal and external audits.

Required Qualifications and Key Competencies

• High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 1-3 + years of experience in accounts payable and/or general accounting.
• Experience matching invoices to purchase orders and receiving documentation (three-way match).
• Familiarity with GL coding and cost center/department allocation.
• Proficiency with accounting or ERP software (e.g., NetSuite or similar), Bill processing tool (Bill.com or similar), and Microsoft Excel.
• Strong attention to detail and accuracy when entering and verifying financial data.
• Effective written and verbal communication skills for resolving vendor discrepancies.
• Ability to manage multiple invoices and deadlines in a fast-paced environment.
• Organizational skills sufficient to maintain audit-ready documentation.
• Effectively communicate with vendors and personnel across the organization to determine accurate invoice information, bill credits, department charges, etc.

Company Culture & Perks

• Topstep is an engaging working environment which ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication.
• Seven Company-paid Holidays and generous Family Leave. Paid time off is front-loaded.
• Competitive 401(k) matching, health, dental, and vision insurance is offered for full time employees.
• Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.

New Hire Base Salary Range

• $31.25 - $36.00 per hour.
• The compensation offered will take into account the internal compensation structure and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience, among other factors.
• This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.

Equal Opportunity Employer

Topstep is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all employees and applicants are valued. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status, in compliance with applicable federal, state, and local laws.