Remote AP/AR Specialist & Admin Assistant

Rubinoff Company; Pittsburgh (Allegheny County); Hybrid; USD 28,000 - 39,000; Part time

Benefits offered by this job

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job summary

Rubinoff Company in Pittsburgh’s downtown is seeking a part-time AP/AR specialist with property management administrative experience. The role supports day-to-day accounting tasks in a small, service-oriented firm, offering an hourly rate commensurate with experience.

You’ll manage payables and receivables, handle vendor inquiries, process tenant payments, and assist with financial reconciliations. Flexible work-from-home options are available, with a focus on accuracy, independence, and

Qualifications

• 3+ years accounting/bookkeeping experience.
• Property management software (Yardi Breeze) is a plus.
• Proficient with MS Word and Excel.
• Strong attention to detail and communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Prepare accounts payable and receivable; process checks/ACH.
• Maintain AP/AR files and records.
• Answer vendor and tenant inquiries; resolve invoice discrepancies.
• Process tenant payments for properties via remote deposit/ACH.
• Enter invoices into Yardi PayScan for check runs.
• Complete monthly bank reconciliations.
• Prepare work orders and track service billbacks.
• Sort mail and distribute to staff.
• Track insurance for vendors, tenants, clients, and properties.
• Assist with special property management projects.

Skills

Accounting

Attention to detail

Communication

Independent work

Excel

Word

Tools

Yardi Breeze

PayScan

Microsoft Office

Job description

Rubinoff Company in Pittsburgh’s downtown is seeking a part-time AP/AR specialist with property management administrative experience. The role supports day-to-day accounting tasks in a small, service-oriented firm, offering an hourly rate commensurate with experience.

You’ll manage payables and receivables, handle vendor inquiries, process tenant payments, and assist with financial reconciliations. Flexible work-from-home options are available, with a focus on accuracy, independence, and