Administrative/Accounts Payable Assistant - Property Management

Rubinoff Company; Pittsburgh (Allegheny County); Hybrid; USD 28,000 - 39,000; Part time

Benefits offered by this job

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job summary

Rubinoff Company in Pittsburgh’s downtown is seeking a part-time AP/AR specialist with property management administrative experience. The role supports day-to-day accounting tasks in a small, service-oriented firm, offering an hourly rate commensurate with experience.

You’ll manage payables and receivables, handle vendor inquiries, process tenant payments, and assist with financial reconciliations. Flexible work-from-home options are available, with a focus on accuracy, independence, and

Qualifications

• 3+ years accounting/bookkeeping experience.
• Property management software (Yardi Breeze) is a plus.
• Proficient with MS Word and Excel.
• Strong attention to detail and communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Prepare accounts payable and receivable; process checks/ACH.
• Maintain AP/AR files and records.
• Answer vendor and tenant inquiries; resolve invoice discrepancies.
• Process tenant payments for properties via remote deposit/ACH.
• Enter invoices into Yardi PayScan for check runs.
• Complete monthly bank reconciliations.
• Prepare work orders and track service billbacks.
• Sort mail and distribute to staff.
• Track insurance for vendors, tenants, clients, and properties.
• Assist with special property management projects.

Skills

Accounting

Attention to detail

Communication

Independent work

Excel

Word

Tools

Yardi Breeze

PayScan

Microsoft Office

Job description

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

AP/AR Specialist – Administrative Assistant - DOWNTOWN PITTSBURGH OFFICE LOCATION

Established Pittsburgh based Commercial Real Estate Company looking for a part-time (3-5 days) qualified AP/AR specialist with property management administrative experience. We are a small, closely held company with a tradition of impeccable service, innovative projects and high-quality properties. Hourly rate commensurate with experience.

DUTIES AND RESPONSIBILITIES:

• Prepare all accounts payables (Yardi Breeze – PayScan) and receivables (checks/ACH)
• Assist with maintenance of accounts payable/receivable files and records
• Respond to all vendor and tenant inquiries regarding invoices, expenses, payments and resolve invoice discrepancies
• Process tenant payments for commercial/residential properties via remote deposit/ACH payments
• Input all invoices into Yardi PayScan for check runs
• Complete monthly bank reconciliations
• Prepare work orders for maintenance staff and keep track of their billback rates
• Receive and distribute USPS mail to staff
• Track vendor, tenant, client and property insurance
• Assist with special projects as required by property managers

QUALIFICATIONS/EXPERIENCE:

• Minimum of 3+ years’ accounting/bookkeeping experience
• Property Management Yardi Breeze software is a plus
• Proficient in Microsoft Word and Excel
• Able to work independently with minimal direction
• Acute attention to detail
• Excellent written and verbal communication skills

Flexible work from home options available.