Remote Administrative Specialist: Scheduling & Docs

Fullmer Excavation LLC; Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Fullmer Excavation LLC is seeking a highly organized Remote Administrative Assistant to support our team and ensure smooth daily operations. The role focuses on managing schedules, coordinating meetings, handling communications, and producing reports and presentations.

You will work in a fast-paced, remote environment, demonstrate adaptability, and maintain organized digital and physical filing. Strong communication, time management, and proficiency with Microsoft Office are essential to succeed

Qualifications

• Excellent organizational and multitasking skills with a keen attention to detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other common office software.
• Ability to work independently and manage time effectively in a remote environment.
• Familiarity with project management tools and online collaboration software.
• A proactive approach to problem-solving with strong decision-making capabilities.

Responsibilities

• Manage and maintain executives' schedules, including appointments and travel arrangements.
• Coordinate meetings and prepare agendas and materials as necessary.
• Handle correspondence, including emails, phone calls, and other communications in a timely manner.
• Assist with the preparation and organization of reports, presentations, and other documents.
• Maintain an organized filing system for both digital and physical files to ensure easy retrieval.
• Perform data entry and manage databases to keep information current and accurate.
• Support team members with various administrative tasks and special projects as needed.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Microsoft Office

Project management tools

Tools

Microsoft Office Suite

Project management tools

Job description

Fullmer Excavation LLC is seeking a highly organized Remote Administrative Assistant to support our team and ensure smooth daily operations. The role focuses on managing schedules, coordinating meetings, handling communications, and producing reports and presentations.

You will work in a fast-paced, remote environment, demonstrate adaptability, and maintain organized digital and physical filing. Strong communication, time management, and proficiency with Microsoft Office are essential to succeed