Remote Administrative & Documentation Specialist

Remote Jobs; United States; Remote; USD 40,000 - 52,000; Full time

Job summary

Remote Jobs is seeking an Administrative Assistant / Proofreader to provide administrative, operations, and document support for homes under construction and company operations. The role includes managing utility accounts, credit card expenses, and permitting tasks while ensuring accuracy and on-time delivery.

The ideal candidate will be highly organized, detail-oriented, dependable, and comfortable coordinating with vendors, municipalities, and internal teams.

Qualifications

• Highly organized, detail-oriented, dependable and able to follow up with vendors, utility providers, municipalities, and internal teams.

Responsibilities

• Oversee utility accounts, bills, and payment deadlines and ensure timely completion of requests.
• Enter credit card transactions and supporting documentation into Buildertrend; reconcile monthly statements.
• Track permit applications and fees; maintain permit-related information in Buildertrend; submit forms as required.
• Proofread emails, reports, and project documents for spelling, grammar, formatting, and accuracy; maintain confidentiality.

Skills

Attention to detail

Written communication

Organizational skills

Time management

Vendor communication

Tools

Buildertrend

Job description

Remote Jobs is seeking an Administrative Assistant / Proofreader to provide administrative, operations, and document support for homes under construction and company operations. The role includes managing utility accounts, credit card expenses, and permitting tasks while ensuring accuracy and on-time delivery.

The ideal candidate will be highly organized, detail-oriented, dependable, and comfortable coordinating with vendors, municipalities, and internal teams.