Remote Administrative Assistant - Exec Support & Scheduling

Embedded Shishya; Orlando (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Viable Medical Solutions is seeking an Administrative Assistant for full-time remote support to ensure efficient daily operations. You will manage calendars, schedule meetings, organize files, and perform data entry and documentation tasks.

You will answer calls, respond to emails, and assist executive leadership with communication and travel coordination, while maintaining accurate records for sales and service activities.

Qualifications

• The role requires strong administrative and clerical skills, including document organization and schedule management.
• Excellent phone etiquette and clear written and verbal communication are essential.
• Experience supporting executive leadership with meeting coordination, travel arrangements, and handling confidential information.
• Proficiency with office software and basic database or CRM usage.
• Attention to detail, time management, and ability to prioritize tasks remotely.
• Healthcare, medical device, or sales support experience is beneficial.
• High school diploma or equivalent; further education in business administration is a plus.

Responsibilities

• Manage calendars and schedule meetings.
• Organize files and maintain documentation.
• Handle data entry, document preparation, and record maintenance.
• Answer and direct phone calls, respond to emails.
• Coordinate communication between internal teams.
• Support reports preparation for sales and service activities.

Skills

Administrative support

Calendar management

Phone etiquette

Travel coordination

Data entry

Documentation

CRM usage

Attention to detail

Remote work

Healthcare experience

Education

High School Diploma

Tools

Microsoft Office

CRM software

Job description

Viable Medical Solutions is seeking an Administrative Assistant for full-time remote support to ensure efficient daily operations. You will manage calendars, schedule meetings, organize files, and perform data entry and documentation tasks.

You will answer calls, respond to emails, and assist executive leadership with communication and travel coordination, while maintaining accurate records for sales and service activities.