Remote Administrative Pro: Scheduling & Coordination

Burjline Builders; Frederick (MD); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Fully remote work arrangement

Career development opportunities

Supportive team culture

Access to latest tools and technology

Job summary

Optima Business Solutions is seeking a highly organized Remote Administrative Assistant for a full-time, fully remote role. The candidate will handle diaries, emails, documents, and virtual meetings while supporting a wide team. Strong English communication, discretion, and independence are essential.

We offer a competitive salary and benefits, flexibility to work from home, opportunities for professional development, and access to the latest tools and technology to perform effectively.

Qualifications

• Proven experience in an administrative assistant or similar role.
• Excellent written and verbal communication in English with high grammar standards.
• Ability to work independently in a remote environment and manage multiple priorities.

Responsibilities

• Manage diaries and schedule meetings, appointments, and travel for senior staff.
• Handle and prioritise emails and phone calls, and coordinate correspondence.
• Prepare, format, and edit reports, presentations, and internal communications.
• Organise digital filing systems and securely store documents.
• Coordinate virtual meetings, prepare agendas, take minutes, and assign actions.
• Provide general administrative support, including data entry and research tasks.
• Act as a professional point of contact for stakeholders.

Skills

Administrative support

Time management

Communication

MS Office

Remote work

Discretion

Data entry

Education

High school diploma

Tools

Zoom

Slack

Microsoft Teams

Job description

Optima Business Solutions is seeking a highly organized Remote Administrative Assistant for a full-time, fully remote role. The candidate will handle diaries, emails, documents, and virtual meetings while supporting a wide team. Strong English communication, discretion, and independence are essential.

We offer a competitive salary and benefits, flexibility to work from home, opportunities for professional development, and access to the latest tools and technology to perform effectively.