Remote Administrative Specialist - Docs, Data & Coordination

Simera; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role focuses on managing documents, coordinating tasks, maintaining records, and assisting teams with day-to-day administrative needs.

The ideal candidate is highly organized, reliable, and proactive, with strong communication skills and experience supporting remote teams, calendars, reports, and data entry, while safeguarding confidentiality.

Qualifications

• Experience in administrative support or office administration.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role focuses on managing documents, coordinating tasks, maintaining records, and assisting teams with day-to-day administrative needs.

The ideal candidate is highly organized, reliable, and proactive, with strong communication skills and experience supporting remote teams, calendars, reports, and data entry, while safeguarding confidentiality.