Remote Administrative Specialist – Operations & Docs

Simera; San Francisco (CA); Remote; USD 52,000 - 80,000; Full time

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes organization, reliability, and proactive management of documentation and processes to aid day-to-day activities.

Responsibilities include coordinating tasks, managing calendars, handling records, and supporting onboarding and internal projects while maintaining confidentiality and professional communication with teams and external contacts.

Qualifications

• Experience in administrative support or office operations.
• Experience managing documents, records, and schedules.
• Strong computer and digital skills.
• Ability to work with remote teams.
• Attention to detail and meeting deadlines.
• Reliable internet and remote setup.
• English proficiency for English-speaking teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Multitasking

Problem solving

Google Workspace

Microsoft Office

Documentation

Independence

Discretion

Adaptability

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes organization, reliability, and proactive management of documentation and processes to aid day-to-day activities.

Responsibilities include coordinating tasks, managing calendars, handling records, and supporting onboarding and internal projects while maintaining confidentiality and professional communication with teams and external contacts.